GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room B107
Monday, February 17, 2020
Attendees: Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Tony Hauschildt (Fundraising Coordinator), Trevor Knutson
At the beginning of the meeting, the GBCC meeting minutes from the February meeting were approved by Ronda and seconded by Ryan.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, March 16th at 6:30pm at PLHS in Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room B107
Monday, January 20, 2020
Attendees: Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep)
At the beginning of the meeting, the GBCC meeting minutes from the September meeting were approved by Jason and seconded by Ryan.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, February 17th at 6:30pm at PLHS in Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room B107
Monday, December 16, 2019
Attendees: Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Tony Hauschildt (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Maria Zang
At the beginning of the meeting, the GBCC meeting minutes from the September meeting were approved by Jason and seconded by Ryan.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, January 20th at 6:30pm at PLHS in Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room B107
Monday, November 18, 2019
Attendees: Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Tony Hauschildt (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Trevor Knutson, Katie Loehlein, Ken Loehlein
At the beginning of the meeting, the GBCC meeting minutes from the September meeting were approved by Jason and seconded by Ryan.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, December 16th at 6:30pm at PLHS in Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room B107
Monday, October 21, 2019
Attendees:Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Tony Hauschildt (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Ethan Walker, Sarah Lehnert
At the beginning of the meeting, the GBCC meeting minutes from the September meeting were approved by Jason and seconded by Ronda.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, November 18th at 6:30pm at PLHS in Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room B107
Monday, September 16, 2019
Attendees:Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Tony Hauschildt (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Ethan Walker, Aaron Schroeder
At the beginning of the meeting, the GBCC meeting minutes from the August meeting were approved by Ryan and seconded by Ronda.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, October 21stat 6:30pm at PLHS in Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm Prior Lake City Hall
Monday, August 20th, 2019
Attendees:Jason Kuboushek (President), Amy Crosby (Secretary), Ryan Peterburs (Treasurer), Tony Hauschildt, Ethan Walker, Suzi Furber, Michele Brynteson, Trevor Knutson
At the beginning of the meeting, the GBCC meeting minutes from the June meeting were approved by Amy and seconded by Ryan.
Open Board Position:Tony Hauschildt named as the new Fundraising Coordinator approved by Jason and seconded by Amy.
LABC Update: See LABC minutes for more details.
2019 -20 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on Monday, September 16that 6:30pm at PLHS Room B107.
GBCC Minutes
Girls Back Court Club
6:30pm Laker Tavern
Monday, June 24th, 2019
Attendees: Jason Kuboushek (President), Amy Crosby (Secretary), Denise Nibbe (former Treasurer), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Ryan Peterburs (Treasurer elect), Ethan Walker, Michele Brynteson
At the beginning of the meeting, the GBCC meeting minutes from the May meeting were approved by Scott and seconded by Ryan.
2019 -20 Season Updates:
Committee Reports:
LABC Update: See LABC minutes for more details.
Other: Next GBCC Meeting will be held on Tuesday, August 20that 6:30pm at PL City Hall.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, May 20th, 2019
Attendees:Jason Kuboushek (President), Amy Crosby (Secretary), Denise Nibbe (Treasurer), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad (LABC Rep), Ryan Peterburs (9thGrade Team Parent), Ethan Walker, Marcy Pawlyshn, Dennis Trabing, Kim Zupan, Dan Stein, Tony Hauschildt, Emily Kulstad, Haidyn Pitsch
At the beginning of the meeting, the GBCC meeting minutes from the April meeting were approved by Ronda and seconded by Ryan.
2019 Season Updates:
Committee Reports:
LABC Update: Scott updated including Coach Walker’s announcement, volunteers needed for Lakefront Days parade, poster sponsorship workflow changes, and complete audit. See LABC minutes for more details.
Other: Next GBCC Meeting will be held on June 24th@ 6:30pm at Laker Tavern.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, April 15th, 2019
Attendees:Jason Kuboushek (President), Amy Crosby (Secretary), Denise Nibbe (Treasurer), Ryan Peterburs (9thGrade Team Parent), Ethan Walker
At the beginning of the meeting, the GBCC meeting minutes from the March meeting were approved by Denise and seconded by Ryan.
2019 Season Updates:
Committee Reports:
Other: Next GBCC Meeting will be held on May 20th, 2019 @ PLHS Room 126 @ 6:30.
GBCC Minutes
Girls Back Court Club
7:30pm PLHS Room 126
Monday, March 11th, 2018
Attendees:Jason Kuboushek (President), Amy Crosby (Secretary), Denise Nibbe (Treasurer), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad, (LABC Rep), Ryan Peterburs (9thGrade Team Parent), Mike Wilhelm, Trevor Knutson
At the beginning of the meeting, the GBCC meeting minutes from the February meeting were approved by Ryan and seconded by Amy.
2019 Season Updates:
Financial Update: Denise provided a financial update. Jersey payments need to be received to bring our fund balance close to 0 or slightly above at the end of the season.
Communications Update: Thank you notes sent to sponsors (Jason and Therresa K. coordinated this effort). Amy communicating with Michele to push Music Fest ticket sales link on social media. Amy communicating with families re year end banquet reminder, jersey payment information and Coach Gidley’s resignation (sending on behalf of Coach Gidley). Russ sending out year end survey to parents.
Volunteer Update: Ronda provided. See above.
Fundraising Update: See notes above re MYAS tournament addition and Epilipsy Drive.
LABC Update: Scott reported that meetings will now be held every other month. Next meeting is in May. Athena award recipient announced, 4/17 is the spring signing day, the upper lot will be fenced out post thaw and 5 of 8 scoreboard sponsors said yes. Also, all Music Fest volunteer slots are already taken. Change to offering a pass for all events, all year (grade 9-12 students, with the exception of football and hockey). 0-5 are free, 55+ can get in a free with a pass they get from the office (residents only). All programs can offer one night where PLAY youth get in free.
Other: Next GBCC Meeting will be held on April 15th, 2019 @ PLHS Room 126 @ 6:30.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, February 18th, 2018
Attendees:Jason Kuboushek (President), Annette Hofschild (Out-going President), Amy Crosby (Secretary), Denise Nibbe (Treasurer), Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad, (LABC Rep), Chris Hofschild, Ryan Peterburs (9thGrade Team Parent)
At the beginning of the meeting, the GBCC meeting minutes from the January meeting were approved by Denise and seconded by Kathi.
2019 Season Updates:
Financial Update: Denise provided a financial update. Ending balance currently $8,508.82 with spending projected to take us to around $6,200 prior to our tournament fundraising events. Still collecting from families who haven’t paid for fall training.
Communications Update: Good feedback on social media postings from Michele Brynteson. Thank you notes to sponsors going out from the girls (picture cards made by Terresa Kuboushek).
Volunteer Update:Ronda sending out assignments for MYAS Girls’ State Tournament. Smaller this year so will raise less money.
Fundraising Update: Date chosen for next year’s Epilepsy Fundraiser 9/13/19. Home football game vs. Wayzata.Scott reaching out about when additional tournaments would be added for fundraising (LABC). Ideally a fall tournament on a Saturday. Can do pizza cards again (max 100). Discussed doing a parent’s night out for school age kids at PLHS on a weekend night. Need to identify a parent to help solicit sponsors for 2019-2020.
LABC Update: No update.
Other: Next GBCC Meeting will be held on March 11th, 2019 @ PLHS Room 126 @ 7:30.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, January 21st, 2018
Attendees:Jason Kuboushek (President), Annette Hofschild (Out-going President), Amy Crosby (Secretary), Denise Nibbe (Treasurer), Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Chris Hofschild, Ryan Peterburs (9thGrade Team Parent)
At the beginning of the meeting, the GBCC meeting minutes from the December meeting were approved by Denise and seconded by Kathi.
2019 Season Updates:
Financial Update: Denise provided a financial update. Ending balance currently $8,508.82 with spending projected to take us to around $6,200 prior to our tournament fundraising events.MYAS tournament was cancelled.
Communications Update: Amy sending out reminder for Grainwood volunteer details, information on the MYAS tournament cancellation and reminder for MYAS State Tournament volunteer obligations. Amy sending out PINK Out/PLAY Night information (volunteers, bake sale, t-shirts, etc.) and Music fest Link.
Volunteer Update: See above
Fundraising Update: Date chosen for next year’s Epilepsy Fundraiser. 9/13/19: Home football game vs. Wayzata. Need Scott to work with LABC & Schaffs to get another fall tournament for fundraising efforts. . Also need to have the Varsity/JV write thank you notes to this year’s sponsors. Jason coordinating.
LABC Update: No update.
Other: Next GBCC Meeting will be held on February 18th, 2019 @ PLHS Room 126 @ 6:30.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, December 17th, 2018
Attendees: Annette Hofschild (Out-going President), Jason Kuboushek (President), Michele Brynteson (Out-going Secretary), Amy Crosby, (Secretary), Denise Nibbe (Treasurer), Scott Kulstad (VP-LABC Representative), Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Chris Hofschild, Ryan Peterburs (9thGrade Team Parent)
At the beginning of the meeting, the GBCC meeting minutes from the November meeting were approved by Kathi and seconded by Denise.
2019 Season Updates:
Financial Update: Denise provided a financial update. Ending balance currently $8,508.82 with spending projected to take us to around $6,200 prior to our tournament fundraising events.Fall training & breakdown payments are still being collected.
Communications Updates: Amy sending updates re Teacher Appreciation Night, volunteer requirements/assignments reminder (Grainwood Family Fun Night, 2 MYAS tournaments with dates), Pizza Card distribution and PAC party invite. Michele will continue handling social media accounts.
Volunteer Update: Amy to send email informing families of additional 1-day tournament added to raise funds for the program. Shifts will be assigned for both the January and March State Tournament. Families will be responsible for swapping shifts if they are not available for their assigned time. The State Tournament is March 2ndand 3rdand the additional tournament is January 26th. Grainwood family night is planned for January 24th. All teams volunteer to help with different stations such as bouncy houses, face painting, etc.
Fundraising Update: Additional Papa Murphy cards will be sold by families. Each family will be assigned to sell 2 cards.
LABC Update: No update.
Other: Next GBCC Meeting will be held on January 21st, 2019 @ PLHS Room 126 @ 6:30.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, November 19th, 2018
Attendees: Annette Hofschild (Out-going President), Jason Kuboushek (President), Michele Brynteson (Secretary), Denise Nibbe (Treasurer), Scott Kulstad (VP-LABC Representative), Kathi Hanson Fundraising Coordinator) Chris Hofschild, Amy Crosby, Maria Zang, Ryan Peterbrus (9thGrade Team Parent)
At the beginning of the meeting, the GBCC meeting minutes from the October meeting were approved by Scott and seconded by Michele.
Financial Update: Denise provided a financial update. Beginning checkbook balance in July was $8,735.84. The estimated balance after projected expenses and income is $3,583.85. Fall training & breakdown payments are still being collected.
Communications Updates: Website update to add 2018-2019 teams. Added team pictures following the meeting. Communications sent on season schedule and breakdown tip-off following board meeting.
Volunteer Update: Ronda to send email informing families of additional 1-day tournament added to raise funds for the program. Shifts will be assigned for both the January and March State Tournament. Families will be responsible for swapping shifts if they are not available for their assigned time. The State Tournament is March 2ndand 3rdand the additional tournament is January 26th. Grainwood family night is planned for January 24th. All teams volunteer to help with different stations such as bouncy houses, face painting etc.
Fundraising Update: Additional Papa Murphy cards will be sold by families. Each family will be assigned to sell 2 cards. Kathi to send an email following the meeting. Jan 26thtournament confirmed. Ronda will coordinate volunteers.
2017-2018 Priorities/Planning:
LABC Update: There was a new form to secure funding for sports programs from the LABCC. Guidelines were set on what would be funded. Funding can be requested the months of Aug, Nov and March.
Other: Next GBCC Meeting will be held on December 17th, 2018 @ PLHS Room 126 @ 6:30.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, October 8th, 2018
Attendees: Annette Hofschild (Out-going President), Jason Kuboushek (President), Michele Brynteson (Secretary), Denise Nibbe (Treasurer), Scott Kulstad (VP-LABC Representative), Ronda Brostrom (Volunteer Coordinator) Chris Hofschild, Jason Kuboushek
At the beginning of the meeting, the GBCC meeting minutes from the September meeting were approved by Denise and seconded by Michele.
Financial Update: Denise provided a financial update. As of the end of July, the checking account balance is $8,735.84. Estimated balance after expenses and income for fall training and breakdown is $7,892.63. Following the meeting there was approval for an additional Varsity coach which will incur an expense of $5,007.60 for the season.
Communications Updates: Following the meeting a communication was sent to families with the opportunity to advertise in this seasons program or poster. Cost of advertising is 1/8 $150, 1/4 $300, 1/2 $500, Full $750.
Volunteer Update: It was decided that the girls would sell Papa Murphy’s cards and manage clocks for the PLAY tournament. Communications will be sent for signing up for clocks for the PLAY tournament and selling pizza cards. PLAY tournament is Nov 10th and 11th. If we do not sell all Papa Murphy’s cards girls will go out selling door to door following the Jamboree on November 17th.
Fundraising Update: The program earned $1,080 from the Epilepsy drive which was down about $400 from last year. However, last year we secured donations from EP & PL football families due to starting & communicating the drive during the Friday home game against EP. Papa Murphy’s fundraiser updates in Volunteer Update.
2017-2018 Priorities/Planning:
LABC Update: LABC meetings are being changed to the 2nd Monday of the month which is in conflict with the GBCC meetings. Any team fundraising events need to be communicated to the activities department to ensure there are no conflicts or competition between sports for the same fundraiser. Charlies is hosting a winter sport kick-off event on the 19th of November. A percentage of the sales go to the LABC and there will be a discount offered for $5 off a $20 or more tab. They are holding some additional promotions through the year $2 off Tuesdays and ticket stub Friday’s for $5 off $20.
Other: Next GBCC Meeting will be held on November 19th, 2018 @ PLHS Room 126.
GBCC Minutes
Girls Back Court Club
6:30pm TOMS Media Center
Monday, September 10th, 2018
Attendees: Annette Hofschild (President), Kathi Hanson (Fundraising Coordinator) Michele Brynteson (Secretary), Denise Nibbe (Treasurer), Scott Kulstad (GBB LABC Representative), Chris Hofschild, Jason Kuboushek
At the beginning of the meeting, the GBCC meeting minutes from the September meeting were approved by Kathi and seconded by Michele.
Financial Update: Denise provided a financial update. As of the end of July, the checking account balance is $8,735.84. Estimated balance after expenses and income is $7,952.63. Finalized the proposed budget for 2018-2019 season. Proposed budget estimates income of $9,000 for the year and expenses of $9,800 for a deficit of $800 for the season. Coach Gidley communicated there may be a $2,000 expense for Hudl’s camera system that is not included in the proposed budget.
Communications Updates: Pre-season communication approved at the meeting and sent following it. Breakdown teams will be finalized and communicated following. Still in need of a volunteer to fill the Fundraising position.
Volunteer Update: All spots filled for the Epilepsy fundraiser.
Fundraising Update: All logistics are set for the Epilepsy drive. Truck will be at High School Friday evening. Discussed adding an additional tournament and Papa Murphy’s fundraiser to bring in additional income.
2017-2018 Priorities/Planning:
LABC Update: Financials for the year are wrapped up for the LABC. Each sport has $1,000 allotted to them. No banners allowed for seniors in the gym. Team banner can be up all year. Banners can be hung for senior night and end of year banquet. Each program is required to secure 3 sponsors for team posters.
Other: Next GBCC Meeting will be held on October 8th, 2018 @ PLHS Room 126.
GBCC Minutes
Girls Back Court Club
6:30pm Lakers Tavern & Pizza
Monday, August 13th, 2018
Attendees: Annette Hofschild (President), Kathi Hanson (Fundraising Coordinator) Michele Brynteson (Secretary), Scott Kulstad (GBB LABC Representative), Chris Hofschild, Haley Kulstad, Ronnie Miller
At the beginning of the meeting, the GBCC meeting minutes from the June meeting were approved by Kathi and seconded by Michele.
Financial Update: Annette provided a financial update. As of the end of July, the checking account balance is approximately $8,400. Reviewed the proposed budget. Annette will communicate some minor updates to Denise for another review in September to finalize.
Communications Updates: Michele to send a communication to families on Fall Breakdown and a picnic RSVP reminder. Shared pre-season communication with Board Members for their review. Edits to be suggested following meeting via email. Email sent requesting volunteers to fill upcoming Board positions; President, VP, Fundraising Coordinator.
Volunteer Update: No updates.
Fundraising Update: Kathi is the planning process for the 15th of September. She will work with Ronda to get a sign-up genius for volunteering. Will coordinate a date for bag assembly and distribution.
Communications Update: Evite and training emails sent following the meeting. Will start recruiting for replacement board positions in the Fall (VP/GBB LABC Rep and Fundraising)
2017-2018 Priorities/Planning:
LABC Update: No updates
Other: Next GBCC Meeting will be held on September 10th, 2018 @ TOMS Media Center
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, June 11th, 2018
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer), Michele Brynteson (Secretary), Scott Kulstad (VP/GBB LABC Representative), Jason Kuboushek
At the beginning of the meeting, the GBCC meeting minutes from the May meeting were approved by Denise and seconded by Michele.
Financial Update: Denise Nibbe provided a financial update. As of the end of April, the checking account balance is approximately $8,055. From July of 2017 to June 2018 the booster club spent an estimated $8,208.44. Denise put together a proposed budget for the 2018-2019 season which will be reviewed at the August meeting.
Volunteer Update: No updates (Coach Gidley will coordinate Lakefront Days Parade participation).
Fundraising Update: No updates. Kathi is starting to plan for the Epilepsy event.
Communications Update: Evite and training emails sent following the meeting. Will start recruiting for replacement board positions in the Fall (VP/GBB LABC Rep and Fundraising)
2017-2018 Priorities/Planning:
LABC Update: No updates
Other: Next GBCC Meeting will be held on August 13th @ 6:30pm @ Laker Restaurant
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, May 14th, 2018
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer), Ronda Brostrom (Volunteer Coordinator), Michele Brynteson (Secretary) Scott Kulstad (LABC Represenatative), Kathi Hanson (Fundraising Coordinator) Chris Hofschild, Jason Kuboushek, Trevor Knutson, Kathie Moss
At the beginning of the meeting, the GBCC meeting minutes from the February and March meeting were approved by Denise and seconded by Ronda.
Financial Update: Denise Nibbe provided a financial update. As of the end of April, the checking account balance is approximately $8,195.84. From July of 2017 to April 2018 the booster club spent approximately $8,278.44.
Volunteer Update: No updates, lakefront parade participation will be communicated to the players by Coach Gidley. Varsity and JV teams will not be able to participate due to competing in the St Ben’s Sweet Sixteen Tournament August 4th and 5th.
Fundraising Update: Kathi is beginning to plan for the Epilepsy drive. She will pick a date and start to communicate to families. Desire to hold the event a weekend of a home game similar to last year as that was a success. Also need to secure a larger truck so that we are able to fit all the collections in one truck.
Communications Update: Email sent with a save the date communication for fall pre-season BBQ sent to the parents following the meeting. BBQ will be held on Sept 9th at 5:30.
2017-2018 Priorities/Planning:
LABC Update: Financial audit was completed. Expect tighter process for expenses. By-laws for booster clubs need to be completed before start of school year. New activities center is expected to open fall of 2020.
Other: Next GBCC Meeting will be held on June, 11th @ 6:30pm @ PLHS in the Lecture Hall
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, April 9th, 2018
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer), Ronda Brostrom (Volunteer Coordinator), Michele Brynteson (Secretary) Scott Kulstad (LABC Represenatative), Kathi Hanson (Fundraising Coordinator) Chris Hofschild, Mike Gidley
At the beginning of the meeting, the GBCC meeting minutes from the February and March meeting were approved by Ronda and seconded by Denise.
Financial Update: Denise Nibbe provided a financial update. As of the end of March, the checking account balance is $9,622.31. There are outstanding expenses of approximately $2,868. There are outstanding deposits of approximately $5,722 for the MYAS fundraiser of $4,622.39 and an anticipated $1,100 for the Papa Murphy fundraiser which will leave the checking account at approximately $12,000.
Volunteer Update: MYAS fundraiser check was received for $4,622.39. Coach Gidley will coordinate the girls walking in the Lakefront Parade.
Fundraising Update: Recapped the Papa Murphy fundraiser. Missing approximately 7 cards that were either sold and funds have not been received or are outstanding and we need to collect from the players.
Communications Update: Email sent to incoming freshman families welcoming them to the program. An additional email was sent with information on the Music Fest. There will not be a spring meeting this season. Instead communications on summer training will be sent.
2017-2018 Priorities/Planning:
LABC Update: Scott provided an update on the referendum planning. The new activity center will be opening fall of 2020. There will be new parking near the softball field and the facility will be 5,500 square feet with concessions and a hospitality room. PLAY for Patrick; a heart testing event for players was held on April 21st. Scott communicated that all booster clubs need to adopt booster club by-laws. The GBCC will work on developing these over the spring/summer.
Other:
Next GBCC Meeting will be held on May 12th @ 6:30pm @ PLHS in the Lecture Hall
GBCC Minutes
Girls Back Court Club
6:30pm Bonfire
Monday, March 5th, 2018
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer) , Ronda Brostrom (Volunteer Coordinator), Michele Brynteson (Secretary) Scott Kulstad (LABC Represenatative), Chris Hofschild
Financial Update: Denise Nibbe provided a financial update. As of end of February checking account balance is $9,410.90. There are outstanding expenses of approximately $2,894 and deposit for the MYAS fundraiser anticipated between $2,000 – 3,000 which will leave the checking account just below $10,000.00
Volunteer Update: MYAS tournament was a success. Only feedback is it may have been overstaffed.
Fundraising Update: No updates
Communications Update: Sent Banquet RSVP reminders following meeting. Most families had RSVP’d as of the meeting.
2017-2018 Priorities/Planning:
Other:
Next GBCC Meeting will be held on April, 9th @ 6:30pm @ PLHS in the Lecture Hall
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, February 12th, 2018
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer) Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Michele Brynteson (Secretary) Scott Kulstad, Coach Gidley
At the beginning of the meeting, the GBCC meeting minutes from the January 8th, meeting were approved by Ronda and seconded by Kathi.
Financial Update: Denise Nibbe provided a financial update. January checking account balance is 11,593.12. There are outstanding expenses of approximately $3,831.42 and deposits of $1,455.00 for t-shirts, bake sale and some outstanding breakdown & training fees. The checking account balance is approximately $9,216.67 with those expenses and deposits. Estimated expenses are for game day meals, LABC, Hudl and Athletic office.
Volunteer Update: Ronda is working with boy’s team to determine schedule for the MYAS tournament. Following the meeting Ronda sent the first draft of the schedule out to families.
Fundraising Update: Pink out fundraiser was a big success. Raised approximately $1,000 for Hope Chest.
Communications Update: Communications following the meeting for Varsity Scrapbooking and End of Year banquet invite.
2017-2018 Priorities/Planning:
Good season, as of meeting record was 16 wins 7 losses. Team outing to watch the coaches teams play in Mankato was a great team bonding event.
Season record as of meeting was 14 and 3 with 4 games remaining. Team had another pot luck after the Pink Out game and the girls really enjoyed their team bonding w/ the 9th grade team to Mankato - Mankato won (Coach Britney)! Player out for the season w/ a torn ACL.
Senior Night: Senior night activities being planned by 11th grade mothers. Pizza and cake will follow the game and Madi will be introduced at the beginning of game. Basketball has been ordered.
Other: Next GBCC Meeting will be held on Monday, March 5th at 6:30pm @ PLHS room 222
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, January 8th, 2018
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer) Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Michele Brynteson (Secretary) Scott Kulstad, Kathie Moss
At the beginning of the meeting, the GBCC meeting minutes from the December 11th, meeting were approved by Michele and seconded by Kathie.
Financial Update: Denise Nibbe provided a financial update. December checking account balance is 12,555.59. There are outstanding expenses of approximately $2,484.43 and deposits of $150 for Breakdown that will bring the checking account balance down to $10,221.16. Estimated expenses are for game day meals, LABC, Hudl and Athletic office.
Volunteer Update: Ronda sent out communications on Pink Out bake sale and volunteer needs. Volunteer shifts are filled. Ronda will be signing families up for the MYAS tournament March 3 – 4th.
Fundraising Update: Pink Out fundraiser is February 9th.
Communications Update: Communication sent out following the meeting on Pink Out t-shirt purchase for players and family members. Shirts are $15 per shirt and payment can be given to any board member or team parent. Communication also sent out regarding Cube broadcasts. Scott Kulstad offered to broadcast as many JV games as his schedule permits.
2017-2018 Priorities/Planning:
Season Activities/Actions:
P.L.A.Y Night: Confirmed for Feb 9th during the Pink Out.
Pink Out: Families to bring 2 dozen packaged cookies, brownies or other bake sale item. Have bake sale items to the school by 4 PM day of game. Can also bring them to the Hofshild house the night before the game.
Teacher Appreciation Night: Planned for Tuesday January 23rd. Leadership Team will coordinate with the girls. It was decided following the meeting to present the teachers with an Amazon gift card and cookies prior to and during the game. Kathi Hanson will coordinate the teacher gifts and Annette Hofshild will coordinate the cookies.
Senior Night Planning: An email was sent to junior families following the meeting to ask for volunteers to plan senior night. All junior families responded that they would help with planning.
Cube Broadcasts:The board agreed to purchase additional equipment to broadcast the games. Scott Kulstad will work with Russ Reetz to purchase equipment to ensure better broadcasting experience.
Following the meeting Terresa Kuboushek uploaded photos to the shutterfly site. She is scheduled to take pictures at teacher appreciation, Pink Out and senior night along with action pictures for some of the games. Parents are welcome to upload any pictures taken to the site. The pictures are used at the end of the season for the banquet presentation and Basketball website https://priorlakelakers20172018.shutterfly.com/
LABC Update: No LABC updates
Other: Next GBCC Meeting will be held on February 12th at 6:30pm @ PLHS in the Lecture Hall – Room 270.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 125
Monday, December 11th, 2017
Attendees: Annette Hofschild (President), Denise Nibbe (Treasurer) Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator), Scott Kulstad, Jason Kuboushek, Lisa Rudquist, Kari Banning-Golla, Coach Gidley, Kathie Moss
At the beginning of the meeting, the GBCC meeting minutes from the November 13th, meeting were approved by Kathi and seconded by Ronda.
Financial Update: Denise Nibbe was welcomed and introduced as the new Treasurer replacing Bert Bezdicek. November checking account balance is 12,760.59. There are outstanding expenses of approximately $510 that will bring the checking account balance down to $12,250.59. In addition there will be anticipated expenses of approximately $2,000 for Cube broadcasts, LABC (posters) and 1st away game meals that will fall into the December ledger.
Volunteer Update: Waiting on schedule for the family Fun Night January 25th. Scott presented an opportunity for teams to participate in the Polar Plunge on Feb 19th, 2018. Booster members will discuss with their teams to determine interest. Ronda will be signing families up for the MYAS tournament March 3 – 4th.
Fundraising Update: Next fundraiser will be Pink Out Feb 9th.
Communications Update: No updates
2017-2018 Priorities/Planning:
Won first game against New Prague. Have scheduled team building activities (sleep over). Working on plans to provide snacks before games. Girls like the coach and season looks to be off to a good start.
Have had a few team bonding activities.Planning dinners between the sophomore and JV games.Good support from the parents, teams is getting along well, especially as a mix of sophomore and freshmen.9th and 10th grade teams plan to travel together to watch coaches’ former college teams play on January 27th in Mankato.
Meet the Lakers: Annette described the Meet the Lakers event the boys program held. They engaged the youth program in scrimmages and other events (pictures, autographs, etc)
P.L.A.Y Night: There continues to be a strong interest in a P.L.A.Y night where the youth program attends for free. This would likely be held on February 9th when the Pink Out is also scheduled. Kathi will work with activities office and Trevor from P.L.A.Y to coordinate.
Pink Out: Annette will discuss with Sue Anderson the prospect of having the boys program purchase Pink Out t-shirts for Pink Out nights.
Teacher Appreciation: Planned for Tuesday January 23rd. Leadership Team will coordinate with the girls. Program to determine what to provide the teacher (flowers, cookie, etc)
Senior Night Planning: Need to order Basketball first week in January.
LABC Update: Scott to ask Russ to send information about the FOB’s for discounted admission tickets. Denise will meet with Christine Kropp regarding the role of the treasurer. Scott provided other updates on the success of the Fall sports season, 19 athletes signed collegiate letters of intent (most ever), passage of the bond and levy; all work will be done by 2021, no schedule has yet to be defined.
Other: Next GBCC Meeting will be held on January 9th at 6:30pm @ PLHS in the Lecture Hall – Room 270.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 125
Monday, November 13th, 2017
Attendees: Annette Hofschild (President), Michele Brynteson (Secretary), Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator) Mike Gidley, Scott Kulstad, Chris Hofschild, Stacy Garcia, Rachelle Kallevig, Terresa Kuboushek, Amy Crosby, Kari Banning-Golla, Kim Zupan, Marcus Rentschler, Maria McDonald Zang
At the beginning of the meeting, the GBCC meeting minutes from the October 9th, meeting were approved by Kathi and seconded by Michele.
Financial Update: Annette reviewed the GBCC financials on behalf of Bert. Current checking account balance is approximately $13,000. Following the meeting the board voted on the treasurer opening. Denise Nibbe was voted in as Treasurer.
Volunteer Update: P.L.A.Y tournament was a success for the girls. All slots were filled quickly and all girls showed up on time for their scheduled slot. Upcoming volunteer events are the Grainwood Family Fun night event in January and Pink-Out bake sale in February. More to come on both of these events as they get closer.
Fundraising Update: Proceeds of $1,388.60 received from the Epilepsy fundraiser.
Communications Update: Website has been updated with rosters, team parents and leadership committee parents. Pictures will be updated as they become available.
2017-2018 Priorities/Planning:
Picture & Banner details confirmed.
Season schedule is being finalized (PAC Parties, Game-day Activities etc).Season schedule will be sent to all families once it is completed.The possibility of a girls/boys double header is still being discussed.Also, exploring the possibility of bringing in Lindsay Whalen or Pam Borton to speak to the players.Finally, Annette is looking into a Girls Gopher Basketball game for all teams in the program to attend.Coach Gidley and the leadership team will explore other team bonding events for the season.
Sue Anderson will take care of the program again this year.Consideration for the program will be an ad in the program and possibly a gift card.Following the meeting Chris Hofshild secured several advertisements to pay for the program.
LABC Update: No updates
Other: Next GBCC Meeting will be held on December 11th at 6:30pm @ PLHS in room 125.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, October 9th, 2017
Attendees: Annette Hofschild (President), Michele Brynteson (Secretary), Kathi Hanson (Fundraising Coordinator), Ronda Brostrom (Volunteer Coordinator) Mike Gidley, Scott Kulstad, Chris Hofschild, Joe Johnson, Lawonda Henderson, Patti Rein, Maria McDonald Zang
At the beginning of the meeting, the GBCC meeting minutes from the April 10th, meeting were approved by Michele and seconded by Kathi.
Financial Update: Annette reviewed the GBCC financials on behalf of Bert. Current checking account balance is $11,321.99. Estimated balance is $12,096.99 after outstanding withdrawals of $4,000 and deposits of $4,775. Bert also communicated that she is planning to step down as treasurer at some point this season so we will be looking for someone to take over this role in time to train with Bert before the 2017-2018 season is done.
Volunteer Update: Next volunteer event is the P.L.A.Y tournament on November 11th and 12th. Ronda will be sending out a sign up genius closer to the date of the tournament for girls to sign up. Ronda will check with Grainwood to see if the girls can volunteer for the Family Fun night which is typically held in January.
Fundraising Update: Epilepsy drive was a huge success. Anticipate the amount raised to be approximately 1,500 the final amount will be communicated shortly. The goal of 800 bags was far exceeded with over 1000 bags collected. Approximately 250 bags were collected from the Friday football game. A question arose from the LABC as to whether we wanted to volunteer for additional tournaments to raise funds for warm-ups, registration etc. Kathi and Scott will explore further dates that are available and options.
Communications Update: Communications on fall breakdown and open GBCC board position was sent out following the meeting.
2017-2018 Priorities/Planning:
All team pictures are set for Monday, November 20th at the high school during practice. Times will be communicated closer to pictures. Uniforms are expected in by the 20th but not guaranteed so an alternate picture night will be scheduled in the event uniforms are not in before the 20th. Coach Gidley will reach out to Trevor to inquire about P.L.A.Y players coming for a full program picture the night of pictures.
Tryouts for incoming freshman will be held Monday – Thursday the week of November 6th. Friday will be TBA along with times for the tryouts. Tryouts for those that played freshman, sophmore, JV/Varsity during 2017 – 2018 season will be held Monday through Friday the week of November 13th, time TBA.
Hopkins JV/Varsity pre-season scrimmages will be held on Saturday, November 18th from 8am-12pmVarsity will play for 15 minutes followed by JV for 10 minutes.5 scrimmages will take place back to back from 8 am – 12 pm.Buses will transport the players to and from Hopkins.
Annette will schedule time outside of the board meeting to finalize season activities such as PAC parties, senior night.
Game day activities are being coordinated by Kathi (dance line, competitive cheer, drum line, P.L.A.Y participation etc).Kathi is also going to need to order more balls if it is decided to throw those out.She is also going to look into t-shirts instead of balls for this season.She will also plan a few fundraising events during half time for the season (e.g., pick a bean bag with a number and toss it as close to the PL logo on the basketball floor).
Annette and Coach Gidley are going to look into options for promoting the Saturday Moorhead game in January as a larger event (Lynx Mascot, Pizza following the game etc).
Coach Gidley brought up the idea of us hosting a holiday tournament next year.He is going to explore this with the boys coach to see if there is interest.
Coach Gidley is going to look into having the girls attend P.L.A.Y practices since practices will be ending earlier this year.
LABC Update: LABC meeting minute updates: Captains and Leadership meetings to meet 3rd Thursday of each month. Super Fans meetings Thursdays (been very positive); Beth Fuller working with students • National LOI November 8th -- DI or II signees. 7:30 AM signing. DIII letter of commitment.
Other: Next GBCC Meeting will be held on November 13th at 6:30pm @ PLHS in room 125.
GBCC Minutes
Girls Back Court Club
6:30pm TOMS Media Room
Monday, September 11th, 2017
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Kathi Hanson (Fundraising Coordinator), Mike Gidley, Stacy Garcia, Scott Kulstad, Jason Kuboushek, Maria McDonald Zang
At the beginning of the meeting, the GBCC meeting minutes from the April 10th, meeting were approved by Kathi and seconded by Bert.
Financial Update: The financials have been audited. Bert reviewed the GBCC financials. Current checking account balance is $11,950. Estimated balance is $8,550 after outstanding withdrawals of $3,400. July 1st is the beginning of a new financial year. Bert also communicated that she is planning to step down as treasurer at some point this season so we will be looking for someone to take over this role in time to train with Bert before the 2017-2018 season is done.
Volunteer Update: Sent out final request for volunteers for the Epilepsy Clothing Drive.
Fundraising Update: No updates
Communications Update: A communication about training & fall breakdown was sent following the meeting.
2017-2018 Priorities/Planning:
Hopkins JV/Varsity pre-season scrimmages will be held on Saturday, November 18th from 8am-12pmPractices will alternate weekly between teams this year from 3:30 – 5:30 PM and 5:30 – 7:30 PM.
LABC Update: LABC meeting minute updates: Captains and Leadership meetings to meet 3rd Thursday of each month. Super Fans meetings Thursdays (been very positive); Beth Fuller working with students • National LOI November 8th -- DI or II signees. 7:30 AM signing. DIII letter of commitment.
Other: Next GBCC Meeting will be held on October 9th at 6:30pm @ PLHS in the lecture hall room 270.
GBCC Minutes
Girls Back Court Club
7:00pm Lakers Tavern & Pizza
Monday, August 14th, 2017
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Ronda Brostorm (Volunteer Coordinator), Kathi Hanson (Fundraising Coordinator), Stacy Garcia, Chris Hofschild Scott Kulstad, Jason Kuboushek, Maria McDonald Zang
At the beginning of the meeting, the GBCC meeting minutes from the April 10th, meeting were approved by Michele and seconded by Kathi.
Financial Update: Bert reviewed the GBCC financials. Current checking account balance is $16,264. Estimated balance is $13,624 after outstanding withdrawls of $2,640.
Volunteer Update: Epilepsy sign up was created and sent out to families. Volunteers needed for Friday evening and Saturday.
Communications Update: Breakdown responses have been received with 51 players committed.
2017-2018 Priorities/Planning:
Season schedule is posted.Not included is the St Olaf Tournament for JV & Varsity teams Dec 28th, 29th and 30th.
Other:
Next GBCC Meeting will be held on September 11th at 6:30pm @ TOMS in the Media room.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 270
Monday, June 6th, 2017
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Ronda Brostorm (Volunteer Coordinator), Kathi Hanson (Fundraising Coordinator), Stacy Garcia, Chris Hofschild & Coach Gidley
At the beginning of the meeting, the GBCC meeting minutes from the April 10th, meeting were approved by MIchele and seconded by Kathi.
Financial Update: Bert reviewed the GBCC financials. Current checking account is $8,930. Estimated balance after outstanding commitments ($2,940 in withdrawls and $5,048 in deposits) is $12,183. The board voted and agreed to contribute $1,500 to refinishing the gym floor.
Volunteer Update: Families will be automatically signed up for the MYAS tournament. Ronda will send out an email getting preference on morning or evening shift. Families will be responsible for a set amount of volunteer hours specifically for the MYAS tournament.
Communications Update: Summer breakdown responses have been received have 18 players committed. Will have a JV and Varsity team. No responses to request for Stats, LABC or Photographer need for the season.
2017-2018 Priorities/Planning:
LABC Representative: The LABC representative attends LABC meetings representing the Girls Basketball Program. This position will be responsible for attending LABC meetings along with GBCC board meetings to report back to the GBCC learnings from the LABC meetings.
Stats: This volunteer is responsible for recording stats on a stat tracking app for Varsity games.
Photographer: This volunteer is responsible for taking pictures throughout the season of all teams. This includes action pictures during games, special event games (e.g., pink out, senior night) and volunteer events (e.g. epilepsy clothing drive, family fun night).
LABC Update: No update
Other:
Next GBCC Meeting will be held on August 14th at 6:30pm @ Lakers Tavern & Pizza.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 270
Monday, May 8th, 2017
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary)
At the beginning of the meeting, the GBCC meeting minutes from the April10th, meeting were approved by Bert and seconded by
Michele.
Financial Update: Bert reviewed the GBCC financials. Current checking account is $10,074. Estimated balance after outstanding commitments ( $3,694 in withdrawls and $5,048 in deposits) is $11,428.
Volunteer Update: No updates
Communications Update: No updates.
2017-2018 Priorities/Planning:
LABC Representative: The LABC representative attends LABC meetings representing the Girls Basketball Program. This position will be responsible for attending LABC meetings along with GBCC board meetings to report back to the GBCC learnings from the LABC meetings.
Social Media & Fundraising: Kathi Hanson has agreed to assist coach Flatness with managing the twitter account along with creating a facebook account for the girls’ basketball program. She also agreed to accept the newly created fundraising board position.
LABC Update: No update
Other:
Next GBCC Meeting will be held on Monday, June 5th at 6:30pm @ PLHS in the Lecture Hall room 270.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 270
Monday, April 10th, 2017
Attendees: Annette Hofschild (President), Michele Brynteson (Secretary), Bert Bezdiceck (Treasurer), Kathi Hanson, Coach Gidley
The GBCC meeting minutes from the March 6th, meeting were approved by Michele and seconded by Bert.
Financial Update: Bert provided an update on the financials. Current balance is $10,494. There are expenses of $4,114 for Varsity player scrapbooks, Pink Out T-shirt Screen printing, Hope Chest Donation, Game Programs, Hudl fee, Medicine Balls. There is an outstanding deposit of $7,500 for the MYAS tournament. These expenses and deposit will bring the balance to $13,880.
Volunteer Update: No updates
Communications Update: May meeting information will be coming shortly.
Season Priorities/Planning:
Other:
Next GBCC Meeting will be held on Monday, May 8th @ 6:30 in PLHS in room 270, Lecture Hall
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 270
Monday, March 6th, 2017
Attendees: Annette Hofschild (President), Michele Brynteson (Secretary), Ronda Brostrom (Volunteer Coordinator), Kathi Hanson, Scott Kulstad
The GBCC meeting minutes from the January February 13th, meeting were approved by Michele and seconded by Rhonda.
Financial Update: Annette provided an update on the financials for Bert. The estimated checking account balance is $7,719.91. This estimate does not include funds from the MYAS tournament or end of the season banquet costs.
Volunteer Update: MYAS tournament was a success. All shifts were covered. Discussed possible changes to volunteer requirements for 2017-2018 season. Change suggested were to require minimum volunteer hours for MYAS tournament and all other volunteer events separately.
Communications Update: Annette will check with Coach Gidley on a communication for the spring meeting in May. Open LABC board position, posting will be sent following the banquet.
9th Grade Team Update: No updates
10th Grade Team Update: No updates
Season Priorities/Planning:
Other:
Next GBCC Meeting will be held on Monday, April 10th @ 6:30 in PLHS in room 270, Lecture Hall
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, February 13th, 2017
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Ronda Brostrom (Volunteer Coordinator), Kathi Hanson, Lori Seviola, Todd Wheatcraft, Mike Keating, Jennifer Yotter & Maria Zang
At the beginning of the meeting, the GBCC meeting minutes from the January 9th, meeting were approved by Michele and seconded by Bert.
Financial Update: Bert provided an update on financials in which the 1/30 statement balance was $12,447.15. There are outstanding expenses of approximately $6,500 for Gatorade packs, away night food, Senior Night, Pink Out, programs, sandwich boards, video recording fees, Hudl and medicine balls. There are outstanding reimbursements of approximately $1,800 for uniforms, Pink Out and Posters. These expected payments and deposits would bring the estimated balance to approximately $7,600. The MYAS tournament which is our biggest fundraiser (last year it brought in approximately $7,000) should bring the balance back to over $14,000.
Volunteer Update: MYAS tournament details are being finalized and the schedules should be released on or around the 20th of February. A sign up genius will be sent out for players and parents to volunteer. This year we will need to cover shifts on Saturday and Sunday. We are tentatively scheduled for the mornings at this time.
Communications Update: Discussed the need for more communication to parents on expectations of the season to parents prior to tryouts. Many questions this year on required purchases of practice jerseys, warm ups and t-shirts. Suggestion was to use the spring and winter meetings to address expectations and follow up with an email after tryouts reinforcing expectations along with securing contact information and t-shirt sizes.
9th Grade Team Update: Season going well. 9th Grade team will participate in the 9th grade state tournament again this year. They are playing the same weekend the MYAS state tournament plays in Prior Lake March 4th and 5th.
10th Grade Team Update: No updates
Season Priorities/Planning:
Other:
Next GBCC Meeting will be held on Monday, March 6th, 6:30 at PLHS in room 270, Lecture Hall
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, January 9th, 2017
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Ronda Brostrom (Volunteer Coordinator), Kathi Hanson, Lori Seviola, Mike Keating, Gwen Flaata
At the beginning of the meeting, the GBCC meeting minutes from the December 12th, meeting were approved by Bert and seconded by Michele.
Financial Update: Bert provided an update on financials in which the 11/30 statement balance was $13,177.79. There are outstanding expenses of $50 to Hopkins Girls Basketball Boosters, $206.51 to Annette Hofschild for Warm-up Reorders. There are also estimates for the following expenses; Gatorade packs $750, Sandwich board $100, $750 Varsity Away Game Food, $250 Game Programs, $300 Hudl, and $2,000 for medicine balls (medicine balls will be billed through the athletic department which could take until Spring 2017 to be invoiced). There are outstanding reimbursements of $547.32 for Warm Ups, $292 for Practice Uniforms and team poster collections of $380 to be deposited. These expected payments and deposits would bring the estimated balance to $12,921.28
Volunteer Update: Ronda will contact the boys program to confirm that we will share Saturday and Sunday volunteer responsibility with them for the MYAS tournament. She will confirm that we will assign shifts for our girls to fill per whatever is agreed upon for the weekend. Ronda will send out an email on Grainwood and Pink Out following the meeting.
Communications Update: Reminder on the parent night at Bonfire will be sent out following the meeting.
9th Grade Team Update: No updates
10th Grade Team Update: No updates
Season Priorities/Planning:
Other:
Next GBCC Meeting will be held on Monday, February 13th, 6:30 at PLHS in room 126
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall
Monday, December 12th, 2016
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Ronda Brostrom (Volunteer Coordinator), Todd Glass, Mona Glass, Jennifer Yotter, Kathi Hanson, Lori Seviola, Todd Wheatcraft, Scott Kulstad, Maria Zang, Brian Rademacher
At the beginning of the meeting, the GBCC meeting minutes from the November 14th, meeting were approved by Michele and seconded by Bert.
Financial Update: Bert provided an update on financials in which the 11/30 statement balance was $12,617.72. There are outstanding expenses of $50 to Hopkins Girls Basketball Boosters, $390 to Mike Gidley for Coaches Shirts, $50 to Linhoff for Photo DVD, $540 to True Blue Designs for Senior and Varsity team banners. There are also estimates for the following expenses; Picnic $500, Gatorade packs $750, Sandwich board $100, $750 Varsity Away Game Food, $250 Brochure, $300 Hudl, and $2,000 for medicine balls (medicine balls will be billed through the athletic department which could take until 2017 to be invoiced). There are expected reimbursements of $1, 641.96 for Warm Ups, $1,241 for Practice Uniforms. These expected payments and deposits would bring the estimated balance to $11,587.72
Volunteer Update: Ronda has updated the hours worked by families and the next volunteer opportunity will be the Pink Out game. Ronda will contact the boys program to confirm this year’s MYAS tournament commitments. The proposed plan is the boys program be responsible for Saturday and the girls program will be responsible for Sunday.
Communications Update: Annette will confirm team managers and holiday practice schedule. Michele will send out communications and update website following those updates. Michele will also communicate Krossover availability to Varsity parents.
9th Grade Team Update: Clarified pasta dinner process and practice jersey requirement to Maria. She may reach out to 10th grade team to possibly coordinate some combined team pasta dinners.
10th Grade Team Update: No updates
New Season Priorities/Planning:
Varsity team warm-up update: The warm-ups ran small. The GBCC took back 3 small jackets and one small pants due to them being too small. New ones were ordered for the girls who returned them. These items will either be raffled off at a game or sold during Pink Out to recoup the costs. T-shirts and More is completing the embroidery. Will consider a different ordering process next year to include embroidery and ensure proper sizing.
Varsity game recording: Ryan Fuller has agreed to video tape all Varsity games. Compensating him was discussed during the meeting. Annette will check with Russ Reetz on what is appropriate to ensure there are no issues.
Home Game Giveaways/Activities: Kathy Hanson has received the small basketballs for giveaways and has coordinated all drum line, ball girl and half time scheduling for the season.
Player/Varsity Team banners: Senior and Varsity team banners have been hung in the gold gym at the high school.
Upcoming Volunteer & Team Building Opportunities: January 26th has been confirmed for the Family Fun night at Grainwood. Volunteer schedule is as follows; JV/Varsity 4:45 – 6:00, sophomore and 9th 6:00 – 7:15. Gingerbread house building at the Glass’s for JV/Varsity, information will be communicated once details are confirmed. Captains will confirm interest from the girls for a parent’s night out event February 11th.
Season Schedule: Schedule has been finalized. Michele will send out following the meeting. Sandwich boards have been ordered to advertise game days throughout Savage/Prior Lake. This was an opportunity brought to us from the boys program and the sandwich boards will be shared with them. A process for setting them out game day mornings will be established. Varsity breakfasts will be scheduled after consulting with the Captains on preference of dates.
Player Away Game Day Meals: Bert Bezdicek is taking care of the first game to gain an understanding of logistics. Following the game Michele will communicate instructions and schedule of responsibility to the Varsity parents. Gatorade packs are in and will be distributed to teams for away games.
Player Injury Screening: Screening has been set for the 19th of December. Communications were sent following GBCC meeting.
LABC Update:
Polar Plunge fundraising opportunity on February 18th if people are interested. Captains will confirm if there is any interest.
Other:
Next GBCC Meeting will be held on Monday, January 9th, 6:30 at PLHS in room 126
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 126
Monday, November 14th, 2016
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Ronda Brostrom (Volunteer Coordinator), Chris Hofschild, Brett Anderson, Sue Anderson, Todd Glass, Gwen Flaata, Jennifer Yotter, Kathi Hanson, Lori Seviola, Todd Wheatcraft, Todd Glass, Scott Kulstad, Lisa Little
At the beginning of the meeting, the GBCC meeting minutes from the August 8th, meeting were approved by Michele and seconded by Bert.
Financial Update: Bert provided an update on financials in which the 10/31 balance was $14,332.80. There are outstanding expenses of $1, 915.73 to BSNSports for Warm Ups, $1,930.90 for Shooting Shirts and Practice Uniforms, $300 for Annual Hudl fee from Reetz, $375 for Dr. Janati, $250 for the Brochure, $500 and $2,000 for medicine balls (medicine balls will be billed through the athletic department which could take until 2017 to be invoiced). There are expected reimbursements of $1, 915.73 to BSNSports for Warm Ups, $1,257.50 for Practice Uniforms and P.L.A.Y of $2,000 for the shooting machine. There are also approximately $700 in advertising proceeds for the brochure and expenses of $400 for balls for game giveaways, and $400 for coach’s shirts. These expected payments and deposits would bring the estimated balance to approximately $10,500.00.
Volunteer Update: The P.L.A.Y tournament went well with all girls showing up for their assigned shifts. Ronda is currently updating the volunteer hours for each family. It was decided to not have families sign a volunteer contract but to instead keep families aware of volunteer expectations and continue to make everyone aware of their accrued hours throughout the year.
Communications Update: Communications on PAC meeting Monday 11/21 at 6:00 PM were sent following the meeting. An email will be sent once teams are finalized to secure 9th and 10th grade team parents. Website has been updated with pictures. Pictures will continue to be updated throughout the season.
New Season Priorities/Planning:
Player Away Game Day Meals: Lori will order one box of the protein shakes and protein bars to test the demand for them. They will be provided to all teams for away games and Lori will order more if the interest in them is strong. There will be a schedule created for the ordering of the Jimmy John’s for JV/Varsity. Parents will be responsible for ordering the sandwiches and buying fruit. Michele will put together the schedule and mail out instructions to the assigned parents. Bert Bezdicek will take care of the first away game.
Home Game Giveaways: Kathy Hanson ordered additional balls for home game giveaways. The cost for them is $400 and will be invoiced.
Player Banners: Senior pictures have been taken and the banners ordered. Team pictures will be taken on Tuesday November 22nd from 5:30 – 8 PM. The P.L.A.Y and HS picture will be taken prior to the team photos at 5:15 also on Tuesday. All P.L.A.Y players are invited for this program photo. The photo will be included on the back of this season’s program.
Upcoming Volunteer Opportunities: Lori contact Grainwood and they would be interested in having the girls volunteer again this year. No date has been set yet but it will be in January.
Season Schedule: The season schedule for all teams has been posted to the website. PAC Parties are set for Feb 10th at the Anderson’s, Jan 6th at the Wheatcraft’s and Jan 20th at the Glass’s. Jan 13th a parent get together has been scheduled and Feb 17th is senior night followed by a pizza party. It was to have teacher appreciation but as a group instead of individually. Annette will look at a date. Kathi Hanson will work with Trevor at P.L.A.Y to schedule half time activities for games that pep band, drum line or kick line are not scheduled for. She will also coordinate ball girls for games.
Player Injury Screening: Scott will work to schedule this during the season as he was not able to schedule prior to the season starting.
LABC Update:
No updates.
Other:
Next GBCC Meeting will be held on Monday, December 12th at 6:30 at PLHS in room 270 Lecture Hall
GBCC Minutes
Girls Back Court Club
7:00pm PLHS Room 270 Lecture Hall
Monday, October 10th, 2016
Attendees: Annette Hofschild (President), Michele Brynteson (Secretary), Ronda Brostrom (Volunteer Coordinator), Chris Hofschild, Brett Anderson, Mike Keating, Mona Glass, Kathi Hanson, Lori Seviola, Todd Glass, Scott Kulstad, Jennifer Yotter, Lisa Little
At the beginning of the meeting, the GBCC meeting minutes from the August 8th, meeting were approved by Michele and seconded by Annette.
Financial Update: Annette provided an update on financials in which our current estimated balance is $9,752.70. This includes expenses of $300 for the picnic, $1,000 for Krossover, $4,900 for the shooting machine and $2,000 for medicine balls (medicine balls will be billed through the athletic department which could take until 2017 to be invoiced). There are anticipated payments of $1,900.60 for Fall Breakdown, $415 for Summer Training, $410 for Music Fest and $1984.30 for the Epilepsy event. The Epilepsy and Music Fest funds were not included in the estimated balance of $9,752.70. These payments would bring the estimated balance to $12, 147.00. Annette is also working with P.L.A.Y on a $1,500 or $2,000 contribution for the shooting machine.
Volunteer Update: The P.L.A.Y tournament is coming up November 12th and 13th. Girls will be responsible for clock shifts. Schedules will be sent out as soon as we have them from P.L.A.Y. The MYAS fundraiser tournament is also set for March 4th and 5th. We will most likely be responsible for Sunday. Ronda will send out an email to families so they can plan for these two events.
Communications Update: Website has been updated with pictures from recent events (picnic, summer camp and epilepsy event). Breakdown schedules for remaining games past week 1 will be sent out as soon as they are available. Dr. Janati, a communication expert has been scheduled for Tuesday, October 18th. Additional information on this event was sent out following the meeting.
New Season Priorities/Planning:
Player Away Game Day Meals: Jimmy Johns has options of box lunches for $11 per box excluding tax and delivery. They also have an option to have boxes of mini sandwiches. The boxes come with either 12 or 24 mini sandwiches. The mini sandwiches are a full sandwich cut in half. Cost for a box of 24 minis is $72. It was decided to try two mini boxes for the first Varsity game with fruit (apples, oranges or banana’s). Lori is going to work with the captains to make a final decision on the Gatorade packs for pre or post game for all teams. Some Pizza nights will also be scheduled for home games for all teams.
Home Game Giveaways: Kathy Hanson took an inventory of balls to throw out at home games. There are enough for 6 games and there are also Koozi’s. Kathi will get pricing information on the balls for the next meeting.
Player Banners: Senior pictures have been scheduled for the 10th of November. Team pictures will be taken on the 18th of November. Linhoff will not be taking action photos any longer. Pricing for the entire PL Basketball program including P.L.A.Y is $400 for the sitting and $300-600 for the banner. To reduce the price, Lori Seviola can take the picture limiting the cost to the banner itself $300-600. An additional option could be finding a printer that would donate the cost of the printing of the banner. Annette is going to discuss these options with Coach Gidley.
Training Equipment & Uniforms: The Dr. Dish shooting machine was purchased and is available for training. The program also purchased basketballs. Annette will follow up with Coach Gidley on the additional practice uniforms needed for Fall Breakdown.
Stats: The Krossover account has been set up for the new season. Michele will follow up with Krossover to ensure that Coach Gidley has received all the information he needs for the season.
Upcoming Volunteer Opportunities: Upcoming volunteer opportunities are the upcoming P.L.A.Y tournament and MYAS tournament in March. Lori Seviola is going to look into the Grainwood festival that the girls volunteered at last year as an additional opportunity for the girls to volunteer in the community.
Captains Practice/Breakdown League/2016 – 2017 Tryouts
Captain’s practices started September 14th. With MEA coming the week of October 17th, Wednesday October 19th will be cancelled. Monday October 24th is still scheduled. All breakdown games will be held at Kennedy. The Varsity and 9th grade teams are scheduled at the same time the first week. Scott Kulstad and Ronda Brostrom will coach the 9th grade games. 9th graders will try out the week of November 7th and all other grades will tryout the week of November 14th. Teams will be announced the end of the week of the 14th.
Team Posters: There is an additional fundraising opportunity for the program through the team posters. The team has to secure 3 ads for the poster. Any additional revenue from ads purchased go directly to the program. The ads are $250 and are business card size. This is a great opportunity for any local business for additional exposure.
Season Schedule: The season schedule is being finalized. It was decided to hold the Pink Out on the 10th of February. Moorhead has been scheduled as the opponent for the tip-off tournament, Northfield, Providence Academy and one other team for the St Olaf Tournament (3 varsity and 2 JV games) and White Bear Lake for the MLK tournament.
Laker Gear: Captains are making selections for Laker Gear and information will be sent out as soon as possible. Decisions are being made on game day shirts (white and gold with name and number on back), warm ups and shooting shirts. Shooting shirts are purchased by the program and stay with the program. All other gear is purchased by the parents and are kept by the players.
Player Injury Screening: Scott Kulstad is making arrangements to have all the girls screened for injury prevention. This will be scheduled for late October or early November. The girls will be assessed at 7 stations and provided a score for potential risk. If their risk is high for injury they will be provided an exercise program to help reduce the risk potential.
Miscellaneous: The GBCC will need 9th and 10th grade team parents once teams have been determined. Sue Anderson has started a template for programs for the season. The possibility of advertising for the programs was discussed. Annette will follow up with Russ Reetz and Beth Fuller to determine parameters for soliciting advertising to offset cost of program.
LABC Update:
The program earned $410 from the Music Fest. The event raised a total of $40 for all programs.
Other:
Next GBCC Meeting will be held on Monday, November 14th at 6:30 at PLHS in room 126.
GBCC Minutes
Girls Back Court Club
7:00pm TOMS Media Room
Monday, September 12th, 2016
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Chris Hofschild, Coach Gidley, Todd Wheatcraft, Sue Anderson, Brett Anderson, Steve Little, Greg Dahl, Kyle Morton, Mike Keating, Mona Glass, Kathi Hanson
At the beginning of the meeting, the GBCC meeting minutes from the August 8th, meeting were approved by Annette and seconded by Michele.
Financial Update: Bert provided an update on financials in which our current balance is $15,737.09. There are outstanding purchases of training equipment (medicine balls and Dr. Dish shooting machine that will be billed through the athletic department which could take until 2017 to be invoiced. There are anticipated payments for Fall Breakdown and Training. Bert will be sending out to families amounts owed with Fall Breakdown information. With these commitments and expected reimbursements the balance is approximately 13,052.69. The financial audit has been completed at the end of the fiscal year which was June 30th. We are now using QuickBooks for the financials.
Volunteer Update: A parent expressed interest in the open Volunteer Coordinator position. The board voted after the meeting and approved Ronda Brostrom as our new Volunteer Coordinator.
Communications Update: Michele will request contact information from families to update the contact list. Michele will also send out a reminder on the Epilepsy Drive. Several spots need to be filled.
New Season Priorities/Planning:
Captain’s practices start September 14th and run through the end of October.There are a couple of Captain’s practices scheduled over MEA week.It was decided to keep those on the schedule with Coach Gidley or someone from his staff opening the gym for the girls.Brooke and Riley are still working on the format but they anticipate it to be some scrimmages and shooting with the shooting machine.Erin Fry a former PL Basketball player has offered to support Brooke and Riley with these practices.Fall Breakdown starts on the 16th of October on Sunday’s and runs for 4 weeks.There were 44 girls that signed up for Breakdown.Breakdown teams will be released the week of September 19th, with the game schedules to follow once released. Tryouts for freshman team has been scheduled for the week of November 7th.All other teams will try out the week of November 14th.
GBCC Meetings: It was decided with the start of the school year that these meetings would be moved back to 6:30.
Other:
Next GBCC Meeting will be held on Monday, October 10th at 6:30 at PLHS in room 270 Lecture Hall
GBCC Minutes
Girls Back Court Club
7:00pm Mike Keating’s Office (Alert Distributing)
Monday, August 8th, 2016
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Mike Keating, Todd Wheatcraft, Lori Seviola, Mona Glass, Chris Hofschild, Jennifer Yotter, and Scott Swensen.
At the beginning of the meeting, the GBCC meeting minutes from the June 8th, meeting were approved by Bert and seconded by Annette.
Financial Update: Bert provided an update on financials in which our current balance $18,296.34. However, discussed that with all expenses covered for equipment purchases and team/senior banners for the 2016-2017 season, we have approximately $12,000 in the GBCC checking account. The GBCC will also need to cover some of the August training cost due to lower than anticipated number of attendees. Bert also communicated that we will be moving to Quickbooks in the fall to be consistent with all sports and the LABC.
Volunteer Update: Volunteer coordinator opening is still unfilled. We ask all families to consider this opportunity to impact and give back to the program. Reach out to a board member to discuss further. Another email will be sent to families in September. The GBCC will also be looking for an LABC representative from girls’ basketball at the end of the season as Mike Keating will be done after this season. An email will be sent out later in the season looking for a volunteer.
Communications Update: None at this time
New Season Priorities/Planning:
A handful of players also walked in the Lakefront Days Parade representing girls’ basketball, alongside other PLHS athletes. We will continue to look for additional volunteer opportunities as the season progresses.
August training with Pure Intensity Basketball will be done August 24th. Captains practice will begin after school starts with dates yet to be determined and will be communicated once set. We discussed the possibility of bringing in a trainer to run captains practice. This will be up to the captains and they will discuss with Coach Gidley. In addition, communication regarding fall Breakdown League, which starts October 16th, will be forthcoming.
Other:
Next GBCC Meeting will be held on Monday, September 12th at 7:00pm at Twin Oaks Middle School Media Room.
GBCC Minutes
Girls Back Court Club
7:00pm PLHS Room 270
Monday, June 6th, 2016
Attendees: Annette Hofschild (President), Michele Brynteson (Secretary), Mike Keating, Todd Wheatcraft, Brett Anderson, Sue Anderson and Coach Gidley.
At the beginning of the meeting, the GBCC meeting minutes from the May 9th, meeting were approved by Annette and seconded by Michele.
Financial Update: Bert was absent from meeting so did not conduct a full review of the financials. However, discussed that with all expenses covered for equipment and banners we have approximately $12,000 in the GBCC checking account. There is a question on whether or not the program will be charged for coaches jackets received last season. However, the invoice may be slow to come from the athletics office so will hold off taking it off the books.
Volunteer Update: Volunteer coordinator opening is still unfilled. We ask all families to consider this opportunity to impact and give back to the program. Reach out to a board member to discuss further.
Communications Update: Email was sent out following meeting to remind families that summer training starts Monday June 13th.
New Season Priorities/Planning:
LABC Update:
Other:
Next GBCC Meeting will be held on Monday, August 8th at 7:00pm at Alert Distributing – 16873 Fish Point Road SE Prior Lake.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Room 125
Monday, May 9th, 2016
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Mona Glass, Todd Glass, Mike Keating, Todd Wheatcraft, Nicki Theis, Maria Zang, Chris Hofschild, Dan Hanson, Ken Mickett and Coach Gidley.
At the beginning of the meeting, the GBCC meeting minutes from the April 11th, meeting were approved by Bert and seconded by Michele.
Financial Update: Bert reviewed the GBCC financials. Balance as of 4/29 $20,781.30. Projected to have approximately $8,521.34 after estimated expenses of $12,259.96 Expenses include Sr. Night Flowers, stamps, Pink-Out Fundraiser Donation (includes Laker wear proceeds), Goldy Gopher, balls and racks and coaches jackets. There is a question on a possible credit of $500 for the balls and racks that will be looked into further.
Volunteer Update: Volunteer coordinator opening sent to families. Decision to not institute the volunteer deposit. Volunteer commitment will be communicated and reinforced early so that families understand the required commitment and can properly plan to complete the hours that are required from every family. Epilepsy clothing drive is planned for September. Communications on the upcoming event will be coming soon. Reminders to keep any clothing donations for the event along with event details will be coming soon. Discussed putting flyers on cars during Lakefront Days and using social media to promote the event. Sunday August 14th is planned for Race for the Fillies at Canterbury. Additional information will be coming soon.
Communications Update: The website has been updated to include summer training opportunities in the 2016 -2016 summer training section. Camp registration form was uploaded to the front page of the girls’ basketball site. Communication will be sent out to clarify registration logistics.
New Season Priorities/Planning:
Music Fest Blitz: There were approximately 250 kids for the Music Fest Blitz May 7th. Mike Keating has 100 tickets that the Girls Basketball program can sell. $10.00 from the ticket sale goes directly to the Girls Basketball program. Families can also promote ticket purchases through the link in the information below. This is a great way to sell tickets to friends and family outside our community.
Music Fest Tickets - July 15th & 16th - cost is $30.00 for both days. Tickets can also be purchased online at the following link: http://www.tempotickets.com/plhsgirlbb Tickets purchased online will have handling fee. If you use this link the Girls Basketball program will still receive $10.
Summer Training: Confirmed details of summer training. Coach Gidley is meeting separately with current 7th and 8th grade families to inform them on the program and summer training opportunities.
Stats: The GBCC is considering a service called Krossover to provide the program with a stat tracking system. A demonstration of the tool will be scheduled for the next board meeting.
Coaching Update: Coach Holm has resigned. The opening has been posted.
LABC Update:
Other:
Next GBCC Meeting will be held on Monday, June 6nd at 7:00pm in PLHS room 270.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall 270
Monday, April 11, 2016
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Maia Caldwell (Volunteer Coordinator), Mona Glass, Todd Glass, Lori Seviola, Scott Swensen, Brett Anderson, Mike Keating, Kim Zupan and Coach Gidley.
At the beginning of the meeting, the GBCC meeting minutes from the February 8th, meeting were approved by Bert and seconded by Michele.
Financial Update: Bert reviewed the GBCC financials. Balance as of 3/31 $13,929.18. Projected to have approximately $17,121.34 after a deposit of 7,461.31 for the MYAS tournament and withdrawals of $4269.15. Withdrawals include Sr. Night Flowers, Postgame food (LN/Shakopee 9th), varsity scrapbook printing, banquet cupcakes, stamps, Hope Chest (includes Laker wear proceeds), Goldy Gopher, Linhoff Photo, balls and racks and coaches jackets (balls and racks continue to be outstanding as the GBCC still has not been billed by the activities office). There is a question on the allocation from the LABC for Linhoff. Do not think we have anything outstanding that should be allocated to girls’ basketball. Mike is looking further into it.
Volunteer Update: Revenue of $7,400 for the MYAS tournament. Annette followed up with the boys’ basketball coordinator to ensure we did not lose revenue due to their inability to staff Saturday. Decided to volunteer to take Sunday next year again . Have a volunteer opportunity that could earn the GBCC $500. Here we grow again on the 23rd of April. Need is for 10 people for 3 hours that day. Coach Gidley brought up an idea that could possibly replace the tournament in future years and place the volunteer hours on the girls. Parent’s night out at the high school. Will share the idea with the seniors and have them coordinate. Initial thoughts were to have activities such as nail painting and hold right after Thanksgiving when holiday shopping ramps up. Lori Seviola shared an additional volunteer event held at Canterbury for the Hope Chest. Sunday August 14th – Fillies Race for Hope. They will take as many girls as they can to help with a silent auction. Girls should wear pink. Those that have them from this year’s Pink Out should wear them.
Communications Update: Incoming 9th grade parents will be included in future communications. Several email follow ups to be sent following the meeting. Music fest, here we grow and May meeting.
Year End Banquet Recap: Good venue would like to return to Stonebooke next year if possible. Prefer to not schedule the Monday following spring break as several families were not able to attend as they were still on or returning from spring break that evening. Also, ensure there is a projector, speakers and working microphones available.
New Season Priorities/Planning:
· Game day player meals: The game day meals were appreciated by the teams. Lori Seviola is going to research potential options for next year. Some ideas were meal recovery bars and Gatorade packages.
LABC Update:
Other:
Next GBCC Meeting will be held on Monday, May 9th at 6:30pm in room 125.
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall 270
Attendees: Annette Hofschild (President), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary) Todd Wheatcraft, Scott Swensen, Carla Lother, Wendy Weideman, Kathi Hanson, Toni Dahl, Brett Anderson, Lisa Little and Mike Keating
At the beginning of the meeting, the GBCC meeting minutes from the January 11th meeting were approved by Carla and seconded by Bert and Wendy.
Financial Update: Bert reviewed the GBCC financials. Balance as of January 29th was 15,377.64. Additional estimated deposits of $874 for practice reimbursement, pink out t-shirts from EHS, Lakerwear Proceeds, Winter Hat Sales and pink out bake sale. Estimated expenses of $4,531.62 for postgame food reimbursements, checks, Goldy Gopher, balls, racks and coaches jackets. Estimated balance following projected deposits and expenses is $11,732.02.
Volunteer Update: Bake sale volunteer spots are full and MYAS tournament sign up was sent through sign up genius.
Communications Update: Website has been updated with pictures of all teams. Bake sale communication and PAC communications need to be sent following meeting. End of year banquet save the date to be sent after Annette confirms the date with Russ Reetz due to some conflicts on the 21st of March.
9th Grade - Team update – season going well, have some pictures of the team and website updated. Signed up for the 9th grade division of the state tournament.
10th Grade - Team update – playing well and both pasta dinners were well attended and seemed to be a good team building event.
General Updates:
Calendar: 1 PAC party left for the year set for Friday 2/12 at Coach Flatness’s home. Invite to be sent immediately following meeting – taco in a bag, Carla will bring beverages, others to bring appetizer and dessert.
The Pink-out is coming up on Tuesday 2/16. Communication on t-shirts to be sent following the meeting. Annette to make a donation container and families to bring a dozen individually wrapped baked goods to be priced at $1 - $2. Pink Out t-shirts, 9th and 10th grade players to pay team parent and captains will collect from JV/Varsity. The t-shirts are $10.00 a shirt (Small – XL) and $12 (XLL). Additional t-shirts will be available for sale the night of the game. Girls can anticipate receiving the shirts this week during practice or the night of the game depending upon when they arrive. All proceeds from bake sale and t-shirts will be given to Hope Chest. Any leftover bake sale items will be donated to Keystone. Carla will coordinate the table for the bake sale which will be located right outside of the entrance to the gyms.
Senior night is being coordinated by players.
Year-end Banquet: Date of Year-end banquet was discussed – March 21st. There are possible conflicts with spring sport meeting and practices. Will connect with Russ to ensure the date will not be a conflict. Currently the banquet is set for 6pm check in with dinner at 6:15. Menu will be decided 2 weeks prior to the event. Some of the logistics that need to be handled/confirmed for the event are; awards table, podium, microphone, cake or dessert table, presentation/projector. Dessert is not provided, Kathi Hanson is checking into a cupcake tower/cake. Coaches and their families along with players are paid for by the GBCC. Player’s family members are invited at the cost of $11.95/person. An Evite Invitation will be sent out to all players where they can RSVP if they will be attending or not attending along with identifying the number of people that will be coming. Checks should be made payable to the GBCC and mailed to the attention of Bert Bezdicek. An address where to send checks will be provided in the Evite.
Scrapbooking Event – The Captains will be coordinating the annual scrapbooking event for JV/Varsity players. This will be hosted at Jessica Weideman’s house and players can come over and bring 3 or 4 (or more if they choose) of their favorite basketball pictures from the season along with any colored paper, fun stickers or anything else they would like to use to decorate an 8 ½ x 11 page which will be made into a team scrapbook that each player will receive at the Year–End Banquet. Information on the scrapbooking date will be coming soon.
Game day player meals: Will continue with away game meals as is for the remainder of the season. The Board will review prior to next season to determine if still feasible based on funding needs and then develop a documented process that includes all team parents assisting with coordination and budget guidelines.
Family Fun Night Service Project Recap – The event received good reviews from the players. All girls appeared to have a good time and was well coordinated. Carla will share the information with Annette for next year. Lori Seviola took pictures and posted them on social media. Additional service project to consider for next is feed my starving children.
Game Day Activities/Laker Enthusiasm – all future home games have band, drumline or PLAY teams planned. Have plenty of coolies and basketballs for next year or for sale at games this year. Kathi will bring some to sell at the bake sale table 2/16.
MYAS Grade State Tournament – sign up out anticipating a smaller tournament this year so may look for additional tournament opportunities for funding.
LABC Update:
Other:
Next GBCC Meeting will be held on Monday, April 11th at 6:30pm in PLHS Lecture Hall Room 270.
NOTE: GBCC meeting scheduled for Monday, March 14th is cancelled due to Spring Break
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall 270
Monday, January 11th, 2016
Attendees: Annette Hofschild (President), Maia Caldwell (Volunteer Coordinator), Bert Bezdicek (Treasurer), Michele Brynteson (Secretary), Todd Wheatcraft, Lori Seviola, Scott Swensen, Chris Hofschild, Carla Lother, Wendy Weideman, Mark Scholl, Kathy Hanson, Toni Dahl, Jennifer Yotter, Brett Anderson, Kyle Morton
At the beginning of the meeting, the GBCC meeting minutes from the December 14th meeting were approved by Maia and seconded by Carla.
Financial Update: Bert reviewed the GBCC financials. As of December 30th there is an estimated $16,300 in the account which is a $495 increase over last month. Posters and practice jerseys contributed to the increase. There are outstanding estimated debits of $2,945 (T-shirts for Burnsville, Player Meals; Subway - Farmington, Cub – New Prague, balls and racks). Forecasted balance is $13,412.
Volunteer Update: Maia discussed the upcoming MYAS tournament March 5th and 6th which we plan to cover Sunday March 6th. Maia will send out a save the date email to families. She will use sign up genius to coordinate volunteer coverage. It is anticipated that we will need to fill a minimum of 90 time slots that Sunday. This is the largest fundraiser for the program.
Communications Update: Michele Brynteson was welcomed as the new GBCC Secretary and has begun the transition from Annette. Expect to start receiving player/team communications from Michele going forward.
General Updates:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
6:30pm PLHS Lecture Hall 270
Monday, December 14, 2015
Attendees: Annette Hofschild (President), Maia Caldwell (Volunteer Coordinator), Bert Bezdicek (Treasurer), Todd Wheatcraft, Lori Seviola, Scott Swensen, Chris Hofschild, Kim Zupan, Carla Lother, Wendy Weideman, Lisa Little, Toni Dahl, Jennifer Yotter, Steve Heimel
At the beginning of the meeting, the GBCC meeting minutes from the November 9th meeting were approved by Carla and seconded by Maia.
Financial Update: Bert went over the updated financial information and as of November 30th we had $15,802 in our account. However, we have outstanding expenditures of a new camera for filming games, purchases of new balls and racks, pre-game/half-time trinkets and coach’s shirts. We also have outstanding reimbursements for practice jerseys/shorts of $1159. Forecasted balance is $13,184.
Volunteer Update: Maia communicated that we need a parent volunteer to be a photographer for the 9th and 10th grade teams so we can update our website. Anyone interested, please let us know.
Communications Update: Annette communicated that the following GBCC positions have been filled:
President: Annette Hofschild
Secretary: Michele Brynteson – the Board voted the evening of the December meeting
10th Grade Team Parent: Toni Dahl
9th Grade Team Parent: Lisa Little
Thank you to everyone who offered to volunteer
New Season:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
7:00pm PLHS Lecture Hall 270
Monday, November 9, 2015
Attendees: Carla Lother (President), Maia Caldwell (Volunteer Coordinator), Annette Hofschild (Secretary), Bert Bezdicek (Treasurer), Todd Wheatcraft, Mike Keating, Lori Seviola, Scott Swensen, Chris Hofschild, Kathi Hanson, Kim Zupan, Mona Glass, Todd Glass, Brett Anderson, Wendy Weideman, Nicki Theis, Gwen Flaata
At the beginning of the meeting, the GBCC meeting minutes from the October 12th meeting were approved.
Financial Update: Bert went over the updated financial information and as of October 30th we had $17,412 in our account, with $198 yet to be deposited. We are up-to-date in paying for all outstanding items, however, we have yet to receive 1 reimbursement for St Thomas camp and 2 from Fall Breakdown. Bert also communicated that she is still in process of working with Linda to transfer all prior history of the Treasurer position. She would also like to develop a budget and forecasting process so that we can anticipate funding needs for future years.
Volunteer Update: Maia communicated that she has been receiving many of the volunteer contract forms back from families. The group also discussed briefly what we can and can’t do with regard to the contract. Bottom line is that the expectation will be that parents will step up and volunteer for our main fundraiser, which is the annual MYAS Tournament in March. We agreed that the Board members may want to sit down with the new Athletic Director to get his input. Maia communicated that we were mostly covered for our players covering clock responsibility for the P.L.A.Y. Girls Basketball Tournament. The remaining open spots would go back to P.L.A.Y. to fill.
Communications Update: Annette sent out an email prior to the meeting letting families know that our Booster Club President, Carla Lother, will be stepping down to be a team parent for Varsity, and that we are looking to fill the position by the December meeting. Carla asked that the email go out a couple of times yet to make sure we didn’t miss anyone in our communication. Annette also sent out emails with links to order practice gear, warm-ups, and shoes. The warm-ups are mandatory for Varsity and optional for the freshmen/sophomore teams.
Kathi Hanson reminded everyone that there will be a girls’ night out with BSG Designs on November 19th for those that are interested in purchasing fun Prior Lake gear. A flyer was sent out a couple of weeks ago and Anyone is invited. BSG will donate 10% of profits to our program which we discussed we would donate to a charity.
New Season:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
7:30pm PLHS Lecture Hall 270
Monday, October 12, 2015
Attendees: Carla Lother (President), Maia Caldwell (Volunteer Coordinator), Annette Hofschild (Secretary), Mark Lother, Todd Wheatcraft, Mike Keating, Lori Seviola, Bert Bezdicek, Chris Hofschild, Mike Gidley, Marc Rentschler, Brett Anderson, Jennifer Yotter
At the beginning of the meeting, the GBCC meeting minutes from the September 14th meeting were approved.
Financial Update: With Linda absent from the meeting, Carla went over the updated financial information and we currently have $12,819.23 in our account. We are up-to-date in paying for all outstanding items, however, for those varsity players that attended the St. Thomas camp, we will need to collect $50 to be compliant with MSHSL and NCAA rules. We also made $2,754.70 on our Epilepsy Foundation fundraiser, which we just received and have not yet deposited, and $260.50 from Music Fest this past summer.
Volunteer Update: Scott Swensen communicated that we may need volunteers to cover some home game concessions even though we had discussed as a group that we would turn concessions over to the PLHS Student Council this year as we did not need the money. Scott was going to find out more on this as we believed that our home games would be covered. The Board also voted and agreed that we would drop the Annual Pancake Breakfast fundraiser as it was primarily families that contributed the funding anyway. We will continue to keep the MYAS Grade State Tournament, however, as that is/has been a large fundraiser for us.
Communications Update: The Board voted this evening for a new treasurer and have elected Bert Bezdicek to replace Linda Herubin as Treasurer. Bert will work directly with Linda to transition responsibilities. Kathi Hanson has also volunteered to coordinate half-time activities during home games for the 2015-2016 season. She had provided a few different ideas for everyone present to look at such as mini-basketballs, can koolers, and bam bam sticks to throw to the fans at half-time and/or when the varsity girls run out at the beginning of the game. We also suggested that Kathi look into getting t-shirs as the Under Armour store said they would provide us with t-shirts for $2. We agreed on an initial budget of $750 and will let Kathi run with it. Brett Anderson and Todd Wheatcraft agreed to do stats again this year as well.
New Season:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
6:30pm (Mike Keating’s Office)
Monday, September 14, 2015
Attendees: Carla Lother (President), Maia Caldwell (Volunteer Coordinator), Annette Hofschild (Secretary), Linda Herubin (Treasurer), Mark Lother, Todd Wheatcraft, Mike Keating, Lori Seviola, Bert Bezdicek, Chris Hofschild, Mike Gidley, Wendy Weideman, Gwen Flaata, Kathi Hanson, Kim Zupan
At the beginning of the meeting Carla initiated discussion regarding what the girls basketball booster club could pay for with regard to Minnesota State High School and NCAA rules, and what is in violation of the rules. It was determined that during the off season, the booster club cannot pay for leagues, clinics, or basketball specific training. The booster club can pay for gym supervisors, and non-basketball specific training.
We also discussed as a group that at the start of every GBCC meeting going forward, the prior month’s GBCC meeting minutes will be approved, and at the end of each meeting, a recap of to-do’s will be communicated.
Financial Update: Linda went over the updated financial information and we currently have $14,400.13 in our account. We are up-to-date in paying for all outstanding items, however, Coach Gidley presented a list of items, a wish list, to the booster club of what he would like to purchase which is discussed in detail below. Linda communicated that we have received approximately 50% of the payments from families for fall Breakdown league. Fall training payments of $47 are starting to come in as well for those players that are able to participate. We will also need to collect money from the varsity players that were able to attend the St. Thomas team camp earlier this summer. The list of girls who attended will be compiled and the GBCC will ask for reimbursement to be compliant with MSHSL and NCAA rules.
Volunteer Update: The Epilepsy Foundation fundraiser was discussed and Maia communicated that we are still in need of a few volunteers to man the truck this Saturday, September 19th at PLHS. It was agreed that we would send out the signup genius email again to get volunteers. Maia also communicated that each family should plan to contribute approximately 20 hours of volunteer time for the 2015-2016 season.
Communications Update: Kim Zupan and Kathi Hanson have volunteered to coordinate half-time activities during home games for the 2015-2016 season. Various ideas were discussed including throwing t-shirts and mini-basketballs to the fans, and having half-time competitions. More to come on this. All fall training dates have now been updated on the girls’ basketball website.
Open Positions for the 2015-2016 Season:
Anyone interested in these positions should contact Carla, Annette or Maia.
New Season:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
6:30pm (Carla Lother’s Home)
Monday, August 10, 2015
Attendees: Carla Lother (President), Maia Caldwell (Volunteer Coordinator), Annette Hofschild (Secretary), Linda Herubin (Treasurer), Todd Wheatcraft, Mike Keating, Brett Anderson, Sue Anderson, Chris Hofschild, Mike Gidley, Wendy Weideman, Scott Swensen, Bert Bezdicek, Kathi Hanson, Kim Zupan
Financial Update: Linda went over the updated financial information and we currently have $15,062.13 in our account. We are up-to-date in paying for all outstanding items, however, Coach Gidley said he would like to purchase new basketballs and a rack for the up-coming season totaling approx. $1500. Linda communicated that the LABC will be going through an audit in which the girls’ basketball booster club will be part of, therefore, she has been making sure our books are in good order.
Volunteer Update: No new updates at this time.
Communications Update: Kim Zupan and Kathi Hanson have volunteered to be co-Concession Coordinators for the 2015-2016 season which the GBCC is grateful for! GBCC Meeting dates have been set up for the 2015-2016 year and the girls’ basketball website has been updated with the new dates/times. However, due to the school not being available for our September 14th meeting date, we will be moving the September meeting to Tuesday, September 15th starting at 7pm in PLHS Room 270.
New Season:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
PLHS Lecture Hall Room 270 - 6:30pm
Monday, June 8, 2015
Attendees: Carla Lother (President), Maia Caldwell (Volunteer Coordinator), Annette Hofschild (Secretary), Tom Clements, Lori Seviola, Todd Wheatcraft, Mike Keating, Brett Anderson, Chris Hofschild, Mike Gidley
Financial Update: In Linda’s absence, Carla went over the updated financial information and we currently have $13,895.19 in our account. We have up-coming expenses for the purchase of uniforms, Varsity scrapbook printing, and a couple sets of practice gear. We also have yet to receive our portion of the profit from the MYAS Grade State Tournament in March, which is estimated to be about $8,500. Once we receive this, our account balance will be approximately $21,800!
Volunteer Update: As a group, we continue our discussion on volunteer hours and agreed that we would continue to move forward with our volunteer opportunities for the 2015-2016 season and request that families sign up to volunteer as needed. We rely heavily on our volunteers for the program to be successful. Going forward, Maia will send out a summary of volunteer hours achieved by family frequently so everyone knows where they stand. The expectation will be approximately 20 volunteer hours per family for the 2015-2016 season.
Communications Update: We are still in need of a Concessions Coordinator, which we are hoping to fill this position with an incoming 9th grade parent or two. GBCC Meeting dates have been set up for the 2015-2016 year and the girls basketball website will be updated with the new dates/times.
New Season:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
PLHS Classroom 125 - 6:30pm
Monday, May 11, 2015
Attendees: Carla Lother (President), Linda Herubin (Treasurer), Maia Caldwell (Volunteer Coordinator), Annette Hofschild (Secretary), Tom Clements, Jennifer Yotter, Lori Seviola, Scott Swensen, Wendy Weideman, Brett Anderson, Chris Hofschild
Financial Update: Linda went over the updated financial information and we currently have $14,940.14 in our account. We have up-coming expenses for the purchase of uniforms, Varsity scrapbooks, as well as our donation to The HopeChestMN. We also have yet to receive our portion of the profit from the MYAS Grade State Tournament in March.
Volunteer Update: Maia Caldwell has now taken over the Volunteer Coordinator position. As a group, we also discussed volunteer hours and possibly implementing a deposit at the beginning of next season again. The group discussed various scenarios to make this workable for all families, yet still provide a benefit to the program as we rely on our volunteers for the program to be successful. Going forward, Maia will send out a summary of volunteer hours achieved by family more frequently so everyone knows where they stand. The expectation will be approximately 20 volunteer hours per family for the 2015-2016 season.
Communications Update: The Spring Meeting will be held on Tuesday, May 19th and will include all incoming 9th grade families. Annette will send out an email and agenda to all families. We are still in need of a Concessions Coordinator, which we are hoping to maybe fill this position with an incoming 9th grade parent. GBCC Meeting dates need to be set up for the 2015-2016 year. Annette will contact Gina Fern to schedule the 2nd Monday each month.
New Season:
Fundraising:
LABC Update:
Other:
GBCC Minutes
Girls Back Court Club
PLHS Lecture Hall 270 - 6:30pm
Monday, March 9, 2015
Attendees: Carla Lother (President), Linda Herubin (Treasurer), Del Peterson (Volunteer Coordinator), Annette Hofschild (Secretary), Mary Peterson, Tom Clements, Chris Hofschild, Brett Anderson, Mark Lother, Scott Swensen, Mike Keating
Financial Update: Linda went over the updated financial information and we currently have $10,359.80 in our account. We also received a check from P.L.A.Y for $2,000 donation to the program which we have not yet deposited. We have up-coming expenses for the purchase of uniforms, and reimbursement to Del for concession supplies.
Volunteer Update: Del reported that we profited $1,505.59 from concessions this year. We have 12 remaining beanies from the year that we will decide what to do with next season. As a group, we also discussed how to get families that did not volunteer many hours this year, involved more next season as the program relies heavily on its families to volunteer their time.
Communications Update: Annette communicated that we have filled 3 of the 4 volunteer positions that were open. Maia Caldwell has agreed to replace Del as the Volunteer Coordinator, Mike Keating will be the new LABC Representative, and Rhonda Arends has agreed to be the annual Pancake Breakfast Coordinator. Thank you to the three of you for volunteering! We are still in need of a Concessions Coordinator, which we are hoping to maybe fill this position with an incoming 9th grade parent.
Fundraising:
LABC Update: No update reported.
Other:
GBCC Minutes
Girls Back Court Club
PLHS Lecture Hall 270 - 7:30pm
Monday, November 10, 2014
Attendees: Carla Lother (President), Linda Herubin (Treasurer), Del Peterson (Volunteer Coordinator), Annette Hofschild (Secretary), Jill Barton, Wendy Weideman, Bert Bezdicek, Rhonda Arends, Pat Caldwell, Chris Hofschild, Brian Bischel, Mike Gidley, Gwen Flaata
Financial Update: Linda handed out the updated financial information and we currently have $8,016.85 in our account. However, we have up-coming expenses for the purchase of uniforms, additional backpacks for new Varsity/JV team members, and pre-payment of concession inventory. GBCC ended up only having to cover $55.00 for Breakdown league. The second Freddy’s fundraiser netted $100.00 for the club which we will continue to schedule once a month throughout the season. As discussed in earlier meetings, the players will be responsible for purchasing their own practice gear which will cost $58.00/player. The players will then be able to keep their gear to use for the next three years for such things as pre-season leagues as well as every practice during the season. It was also noted that we have $588.38 on deposit with LABC.
Volunteer Update: Del reported that we have covered 67 of the 76 time slots for the P.L.A.Y. Girls Tournament this coming weekend November 15-16 with all concession slots filled. He let P.L.A.Y. know that we may not be able to fill the remaining slots. The Board is still unsure if we have a coordinator for pre-game/half-time activities. A few parents have expressed interest in volunteering but have not attended GBCC meetings or communicated their ideas. Please let the Board know if you are interested.
Communications Update: Annette reported that she has received some questions on whether or not Varsity travel gear and/or optional Laker wear can still be ordered. Jill said she would talk to the Lids reps to see if we could have the stores open up again for a week prior to Thanksgiving once teams are formed.
New Season:
Fundraising:
LABC Update: Carla communicated that we have a new LABC President, Tim Obrien, as well as a new membership coordinator. Music Fest netted LABC $15,030.
Other:
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
6:30 PM
Monday, September 8, 2014
Attendees: Carla Lother (President), Heid Myers (Secretary), Linda Herubin (Treasurer), Del Peterson (Volunteer Coordinator),Jill Barton, Brett Anderson, Wendy Wiedeman, Mary Peterson, John Barton, Maia Caldwell, Renae Johnston, Greg Flaata, Scott Swensen, Absent: Mike Gidley
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
6:30 PM
Monday, August 11, 2014
Attendees: Carla Lother (President), Heid Myers (Secretary), Linda Herubin (Treasurer), Jill Barton, Brett Anderson, Debra Schaff, Wendy Wiedeman, Brian Bischel. Absent: Del Peterson and Mike Gidley
Next meeting: 6:30pm on Monday September 8th @ PLHS 270 Lecture Hall
Girls Back Court Club
PL High School Lecture Hall
6:30 PM
Tuesday, April 15, 2014
Attendees: Carla Lother (President), Heid Myers (Secretary), Del Peterson (Volunteer Coordinator), Jill Barton (Treasurer), Linda Herubin, Pat Collins, Cheryl Collins, Kim Zupan, Mike Gidley, Brett Anderson
1. Volunteer Update Del is not sure which MYAS tournament we will get next March. We won’t have any options for other tournaments this year. We did not cash the volunteer checks from last year and we will destroy them all. We discussed and decided not to collect volunteer checks this next year so Del will re-word the contract and send it to everyone to review. We are going to need the girls to volunteer for the PLAY tournament, the Pancake Breakfast and concessions. Del will also update the brochures for the May meeting.
2. Financial Update: Jill passed out the financial information. This is Jill’s final meeting as the Treasurer. She will however continue as a Captain’s parent. We currently have $9,070.90 in our account however we have not paid for the assistant coach yet and we have not received our portion of the State Tournament yet.
3. Communication Updates: Carla received an incoming player list from PLAY that she forwarded to Heidi and Del. Del asked about St. Mikes. Carla will send that to us as well. Heidi will update the distribution list to include these incoming 8th graders. Heidi will also send out a “Save the Date” email for the Spring meeting scheduled for May 12th.
4. New Season: We decided to hold the meeting in the Lecture Hall instead of the gym due to the sound issue we had last year. Heidi will check to make sure we still have it scheduled. Rodine and Coach Gids will be at the meeting and will speak for about 15 minutes each. Coach has also invited the Strength and Training coach to speak about their summer program as well. We will also have sign ups for interested players in the Lakeville league and Breakdown league. Del will have the volunteer contracts to sign as well.
5. LABC Update: We will have the Music Fest tickets at the meeting to sell as well for the LABC fundraiser.
6. OTHER: We would like the team to get involved in the Lakefront Parade this summer. Our conference is going to change to the new conference this next season to include Shakopee and Farmington.
Next meeting: 6:00pm on Monday June 9th @ PLHS 270 Lecture Hall
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
6:30 PM
Tuesday, March 11, 2014
Attendees: Carla Lother (President), Heid Myers (Secretary), Del Peterson (Volunteer Coordinator), Jill Barton (Treasurer), Linda Herubin, Tracy Wold, Cheryl Collins, Kim Zupan, Annette Hofschild, Lisa Bischel
1. Volunteer Update: Del indicated that the MYAS tournament went well. We have earned about $5,750 profit as compared to $4,100 last year. As far as volunteer hours go, everyone met or exceeded the 20 hour goal except for 10 people. We had a lengthy discussion about whether to cash the volunteer deposit checks for the 10 people that did not complete their hours or not. We will need to decide soon.
2. Financial Update: Jill passed out the financial information. We currently have $10,153.21 in our account however we have not paid for the assistant coach yet. We sent a check for $500 to the American Cancer Society for the proceeds from the Pink Out night. We also made $300 on the “Beats” Raffle at the last home game. There is a sense of “Fundraising Fatigue” from everyone so we need to be careful about how we approach this year. Jill and Linda will coordinate the transition for treasurer. They need to go to the bank to get the signatures changed before May.
3. Communication Updates: Heidi had a list of about 91 people that had RSVP’ed for the Banquet. She will send out a reminder this week about the event next Sunday. We also need to decide when our Spring meeting will be. Carla will coordinate with Rodine about a date.
4. Season:
a. Team Reports- Freshman Team- Annette announced the 9th grade team won the state tournament and had a team party to celebrate.
b. Team Report – Sophomore Team – Tracy announced that the sophomore team had another dinner bonding session to end the season.
5. Schedule of Events:
a. Banquet- We are all set for the banquet on Sunday. Cheryl will finalize the count for food. Carla will work with Gids on the order of events. We need to make sure they leave enough time for the slide show and gifts from captains. The dress code is business casual. The 9th grade and 10th grade teams are giving gift cards to their respective coaches separately.
6. Fundraising:
a. Concessions Update: We are going to definitely need a concessions coordinator for next year. This year overall we had revenue of $2,782 less expenses gave us a profit of $1,318 over 11 home games. At this point it is worth it to continue next year. The remaining inventory product will be sold to whomever wants it at cost.
b. MYAS Tournament: See above under Volunteer coordinator update.
7. LABC Update:
a. With the conclusion of the audit, there are going to be more checks and balances on all the tournaments that we do. Debbie Kelly has resigned her position as tournament coordinator. We do not know who her replacement might be. We are under the impression that we are keeping the MYAS basketball tournament however with all the other sports wanting a tournament, we may not be able to keep it. We can do our own tournament if we want to consider that.
b. There are new rules put into place as well. These include completing forms for all expenses over $50 that need to be signed by two board members. We will also have to have 2 bids for everything we purchase. The new forms include a Tournament Form, Deposit Form and Expense form. These forms can be found on the LABC website.
8. Other:
a. Carla attended the School Board meeting. They discussed a concern regarding the Winter activities surveys. The Surveys had an increase of 50% of unhappy responses over last year. They are going to look into the reasons why.
Next meeting: 6:30pm on Tuesday April 15th @ PLHS 270 Lecture Hall
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
7:30 PM
Monday, February 10, 2014
Attendees: Carla Lother (President), Heid Myers (Secretary), Del Peterson (Volunteer Coordinator), Jill Barton (Treasurer), Linda Herubin, Tracy Wold, Pat Collins, Brett Andrerson, Annette Hofschild, Wendy Weideman, Coach Mike Gidley
1. Volunteer Update: Del passed out an updated list of the volunteer hours remaining for the season and the hours needed for the March 1st MYAS tournament. We need to fill 330 hours, 44 slots at the High school and 44 slots at HOMS. The shifts are from 7:30am – 10:30pm. We only have 333 available if everyone participates. The boys are supposed to set up and tear down and do the shopping and work on Sunday for their 50%. We will have to work with the boys teams to make this work. Del will coordinate with them. MYAS apparel will be available for sale but we are not doing a separate booth and will coordinate it through the concession stand. Since the 9th graders are playing in the tournament, Del will send out the sign-up genius to the 9th graders first and then open it up to everyone else. He hopes to have it out by February 22nd.
2. Financial Update: Jill passed out the financial information. We currently have $9,427.36 in our account however we have not paid for the assistant coach yet and about $200 for the LABC audit costs. At this time last year we had about $14,000 in the bank at this time. The difference really comes down to the scoreboard we paid for
3. Communication Updates: None at this time.
4. Board/Volunteer Positions: The current board members stayed after the meeting and voted on the replacement for the Treasurer position. We had a couple of people apply for the position. Linda Herubin was voted in with a majority vote. At this time, we are not able to split out the responsibilities for the LABC rep due to the audit the LABC is going through. We will revisit this in a few months.
5. New Season:
a. Team Reports- Freshman Team- Annette announced the 9th grade team has their last pasta dinner on Thursday and had a good turnout for the Feed My Starving Children event. Their current win-loss standing is 12-4.
b. Team Report – Sophomore Team – Tracy announced that the sophomore team already had their 2nd pasta dinner and also had a good turnout for the Feed my starving children event. Their win-loss record is 8-12
c. The varsity team had fun at the feed my starving children event and will have a pasta dinner on the 17th.
6. Schedule of Events:
a. The pink out event is this Friday. The T-shirts will be handed out on Wednesday or Thursday to players. The Burnsville team is also participating so they will wear the t-shirts as well. Trevor will do an email blast about the event. We are also having a bake sale. Everyone that donates should wrap their food in packages that could be sold as $1 to make it simple. They also need to label what the food is. The players need to pay $5 for the t-shirts and the rest will be sold for $10 to parents etc. There will be a donation bucket available as well as a couple of representatives from the American Cancer Society present. We are not charging the coaches for the shirts and instead of candy, the starters will throw shirts out to the crowd. At half time there will be a PLAY team playing. The year end banquet is set for March 16th and we will do the catering from The Old Piper Inn. The GBCC paid for the girls, the coaches and their families and everyone else will be charged $10. We will also pay for the decorations and water. Cheryl will coordinate ordering the food.
b. Senior night is against Apple Valley and will be 5 minutes right after the JV game.
c. Next year we are hosting a Holiday tournament here at Prior Lake with the boys.
7. Fundraising:
a. Concessions Update: Del estimated that we made $631 so far with the concessions. We have three home games left so we have to manage the inventory so we don’t have much left. We will continue to order pizza’s..
b. MYAS Tournament: See above under Volunteer coordinator update.
c. Dicks Sanitation: The flyer went out for this fundraiser.
8. Other:
a. LABC update – The audit is done. There is a Massage Fundraiser that is being worked on with Pathways Chiropractic Health Center. More info to follow on that. Carla is looking for ideas for laker enthusiasm to bring back to the LABC.
b. Carla to check with Rodine again about letting students in for free.
c. The announcer Dick Carlson recently lost his wife to cancer and the Captains are going to give him a sympathy card, $100 gift card and an autographed pink out t-shirt.
Next meeting: 7:30pm on Monday March 10th @ PLHS 270 Lecture Hall
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
7:30 PM
Monday, January 13, 2014
Attendees: Carla Lother (President), Heid Myers (Secretary), Del Peterson (Volunteer Coordinator), Jill Barton (Treasurer), Linda Herubin, Tracy Wold, Emily Sickmann, Cheryl Collins, Kim Zupan, , Brett Andrerson, Annette Hofschild, Trevor Knutson, Wendy Weideman, Coach Mike Gidley
1. Volunteer Update: Del indicated that all concession positions are filled for the rest of the season. He also found that there is one player who did not fill out a volunteer contract or give us a check. He will contact them and try to get that done.
2. {C}Financial Update: Jill passed out the financial information. We currently have $9,928.77 in our account however we have not paid for the assistant coach yet. We also have a small negative balance with the LABC because of the poster sponsor payment that we will have to resolve. Jill was also given an invoice from 2/18/13 about setting up wireless that we have no idea what it is for. She will check into it to see if we really have to pay it. Jill will be stepping down from her position when the new season starts in May. Her daughter will be a senior and Jill will need to take on other duties. Jill will be around to help train and answer questions for whomever takes over.
3. Communication Updates: Heidi asked about getting the official team photo’s and poster electronically to put on the website. We also talked about putting the names of the sponsors on there as well. Carla will contact Linhoff. Cheryl gave Heidi a disc with some pictures of the varsity team that Heidi will put on the website. We need some for the Freshman team as well.
4. Board/Volunteer Positions: We need to start recruiting for the three open positions we will have next season. They are Treasurer, LABC rep and a Concessions coordinator. Heidi will send out an email to everyone to request their help. We would prefer to have some of the younger players parents step up so that we get some longevity on the GBCC.
5. New Season:
a. Team Reports- Freshman Team- Annette announced that the team is doing well in their season. They have had one pasta party already and will do another one in February. The girls seem to be getting along well.
b. Team Report – Sophomore Team – Tracy announced that the first pasta dinner will be this Thursday and they will plan another one as well. The team is doing ok with more losses than wins at this point.
6. {C}Schedule of Events: The captains parents are working on Teacher appreciate night that will be on January 28th. We will be having a PLAY night event on Tuesday January 21st. They are also working on the Pink Out for Cancer night that will on Friday February 14th. That is also our last home game. Cheryl introduced an idea for the girls to participate in. It is a Feed My Starving Children event at Shepard of the Lake Church in Prior Lake. This will be held from February 5-9th. We agreed it is something that we should get involved in. Cheryl will get the information out to the Team parents and encourage everyone to participate. We also will be looking at having our year end banquet on March 16th at the high school. Cheryl will coordinate reserving the space.
7. Fundraising:
Pancake Breakfast: We made about $3,000 on the pancake breakfast. We made about the same amount last year with the Raffle so therefore we don’t need to do the Raffle this year. With the upcoming MYAS tournaments, we should be fine for fundraising events. We are going to plan on doing the Pancake Breakfast again next year and try to make more of an effort to presell more tickets. Linda wanted all of us to know that the VFW makes no money on our event. The people that work it are all volunteers and we only pay the cost to the VFW. Linda suggested that we write the VFW a thank you. We decided to have the captains take care of writing it. .
Culvers: Brett Anderson updated us on the possible Culvers fundraiser. We would get 10% of the sales for a time period of 5-9pm about $500 a night. The girls would be required to work about 2 hours each. It is the Culvers in Shakopee. We are going to consider this as an option.
Dicks Sanitation: Brett also introduced an additional fund raiser idea. The company that he works for Dicks Sanitation from Lakeville would be willing to donate $50 to our program for every household that converts over to their Trash service with a 2 year agreement. He will send Heidi the information so she can send it out to everyone in the program.
Applebees: Jill is still pursuing this option and will let us know if she is able to put something together.
Other:
Coach Gids wanted to let us all know how much he appreciates our group and everything we are doing to keep the program running the way it is. He understands all the work it takes to do what we are doing and he wanted to give us a big thank you!!
He also indicated that practice would be on Monday at 3:30pm due to the Holiday.
Next meeting: 7:30pm on Monday February 10th @ PLHS 270 Lecture Hall
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
7:30 PM
Monday, December 9, 2013
Attendees: Carla Lother (President), Heid Myers (Secretary), Linda Herubin, Jill Barton (Treasurer), Tracy Wold, Emily Sickmann, Brian Bischel, Annette Hofschild, Trevor Knutson. Absent: Del Peterson (Volunteer Coordinator)
1. Introductions: Our new team parents were in attendance and announced. Tracy Wold will be the Sophomore team parent and Annette Hofschild is the 9th grade team parent.
2. Volunteer Update: Del was out sick so Carla announced that the concession slots are all filled for the season. We had several requests for popcorn and that is something that we will look into providing. We are not sure how much money we made on this first session because we don’t’ have the receipts yet. We will get an update at our next meeting. We decided to go with the same items for this next home game.
3. Financial Update: Jill passed out the financial information. We currently have $10,995.54 in our account however we have not paid for the scoreboard, backpacks or assistant coach yet. After all the know expense are taken out, we should have only about $2,500 left.
4. Communication Updates: Heidi will send out information to the new team parents on how to reserve space for the pasta parties etc. She will also send them a list of the email addresses for each of the teams. Once we get the team pictures, she will post them on the website along with a roster list. Coach Gids will send Heidi the holiday practice schedule once he finalizes it and Heidi will send it out and post it online.
5. Fundraising:
a. Pancake Breakfast: Linda is getting the tickets printed and we will sell them for $8.00 for adults and children older than 3. Children under 3 are free. We will have 36 shifts to fill. We are going to require each of the girls to work a shift and ask that they each sell 12 tickets for a total of $96.00. In addition, the captains will act as the team leaders to help organize the group. We may need a few parents to assist as well. A rough estimate of our profit will be about $2,350. We will ask Del to set up a sign up genius for the girls to sign up for their shift. Linda will be at the game on Thursday to hand out the tickets to the players and collect any money upfront. Heidi will send out an email to everyone to let them know the details. Linda will work on advertising the event in the newspapers and Trevor will do a PLAY blast as well. We will also try to sell some at the concession stand and possibly the admissions table.
b. We still need a parent volunteer for the Raffle. Since this will not be until
February, we have some time to find someone. We decided that we would hold the raffle either on February 3rd or 18th. We would like to have donations if possible instead of purchasing things for the raffle. That would give us more profit.
c. Carla is going to send out an email regarding asking everyone to purchase the key fobs for the LABC as they are low on funds this year. They need about $22,000 and most of this shortage is due to the lack of memberships purchased.
d. In a previous meeting Brett Anderson suggested a fund raiser at Culvers that the Golf Team just completed as a new idea for fundraising. He said he would try to get more information on it and let us know. We are still waiting on information from him on this option.
6. New Season:
a. We are going to create a spreadsheet that identifies what activity or PLAY team is doing the pre-game and halftime scrimmage events. We will then backfill any games that are not covered with different events.
7. Other:
a. We opened the Spirit Wear and parent wear orders again for a short time.
b. Need to follow up from last meeting -We also discussed giving any sponsors of the Scoreboard, free tickets to games. Carla will look into that as well.
Next meeting: 7:30pm on Monday January 13th @ PLHS 270 Lecture Hall
GBCC Minutes
GBCC Minutes
Girls Back Court Club
PL High School Lecture Hall
7:00 PM
Monday, October 14, 2013
Attendees: Carla Lother (President), Jill Barton (Treasurer), Heid Myers (Secretary), Del Peterson (Volunteer Coordinator) Brian Bischel, Mark Lother, Brett Anderson, Pat Collins, Linda Herubin, Todd Wheatcraft, Kim Zupan, Emily Sickman, Cheryl Collins.
1. Financial Report/Budget: Jill presented the financial report for the program. The balance as of October 14, 2013 is $11,505.73. We will be reimbursed $1,935 for the Breakdown league that will bring our balance back up to $13,440.73. Jill did move the bank account to Prior lake State Bank now and the LABC has access to the account. We have about $10,600 of funds allocated to the scoreboard, assistant coach and warm ups to pay for yet which will bring our balance down significantly. We will be paying for the assistant coach and uniforms next year so we need to plan for that.
2. Volunteer Update: Del has now collected all volunteer deposits and contracts from all players families committed to the team. He is going to be setting up sign up genius for the upcoming volunteer opportunities like concessions, tournaments etc.
3. Communication Updates: Heidi communicated the breakdown league teams to each member. She will also post any new pictures on the website because all we have on there now are pictures from last season. Anyone that has pictures is encouraged to send them to Heidi’s email address.
4. Fundraising:
a. We decided that we are going to do the home game concessions. The Captains parents are going to be coordinating the process and getting the product in and out. They are going to need volunteers from the parents and players of the younger age teams to work the concession stand. The concessions will be open from 5:30pm until halftime for all varsity home games. Del will set up blocks of 2.5 hours on sign up genius and each volunteer will get a 4 hour credit for working these shifts. Carla was going to check on Jimmy Johns pricing to see if it makes sense to buy Jimmy Johns sandwiches to sell.
b. We need volunteers to run the raffle and the pancake breakfast. We decided that the raffle would be sometime in January instead of December because of Christmas. We also are going to have the Pancake Breakfast on January 12th. These are both great opportunities for the families to get their volunteer hours completed quickly. We determined that running the raffle would account for 10 volunteer hours and the pancake breakfast would be 5 hours. We will also need volunteers for the MYAS tournament in March. An email will be sent out to request volunteers for a parent to run the raffle and pancake breakfast. We hope that all of these events will bring in enough funds to bring our bank balance back up since this year was a big spending year with the Scoreboard etc.
c. Carla was going to look into the max value total that we can give as a non-profit organization through the LABC.
d. The idea of a sponsor, like Nike, to sponsor our team like they do for other school teams was brought up. We are not sure how we go about checking into that. Any thoughts on that should be given to Carla or any board member.
e. Carla also presented the LABC fundraiser for selling Key Fobs for $1 off of all sport entrance fee. The membership levels start at $25.00. Please consider contributing to this fundraiser as well.
5. New Season:
a. The Breakdown league is starting this Sunday and all teams have been communicated. Coach Gids has the Varsity girls coaching the younger teams. It was noted that the 9th grade games were at the same time as Varsity and that could be a problem. (after this meeting that issue was resolved). Carla and Jill will collect the checks and waiver forms for the Varsity and 9th grade teams and Del and Heidi will collect for the JV teams.
b. The Scoreboard is being put in next week and we will get billed by Rodine for it. We discussed the possibility of soliciting individual donations or sponsorships for the scoreboard. We could then post a banner with the sponsor’s names on it and will announce them at each home game.
c. We will be needing volunteers for the 9A, 9B and B-squad team parents along with an announcer for the varsity games. It sounds like Emily Sickman has volunteered to be the announcer if no one else will step up to do that.
d. We discussed the possible half time events to include Dance team, Drumline, PLAY, Pep band, a game called shoot for pop and food shelf donations.
e. Coach Gids needs to select a date and place for the pictures and poster picture. We also need to finalize the dates and times for practice times, tryouts and the mandatory rules meeting dates. Carla to check with Coach Gids on these dates.
f. The GBCC is purchasing the warm ups for Varsity and the team will keep the warm ups to pass on from year to year. The shooting shirts will be a part of the warm up outfit.
g. Another ongoing issue was how to get more people to attend games. Jill remembered that in past years the activities office issued passes for the students to attend games. Carla will inquire about this option.
6. Other:
a. Poster Sponsors – We do have three sponsors for it. They are Speiker, Edelweiss Bakery and Dick Sanitation.
b. Spirit Wear (for parents etc.) – There will be a website set up for purchasing Laker wear sweat outfits etc. Coach Gids wants all the girls to purchase ankle braces and knee pads. Carla will revisit this with Coach Gids as well. Brian Bischel will inquire for the price of ankle braces and bring this information to the next meeting. Carla is looking at which items we want to put out there and how much they will cost with the Nike rep. We will purchase as a group and ship to one location because it is cheaper to do it that way.
Next meeting: 7:30pm on Monday November 11 @ PLHS 270 Lecture Hal